Administrative Assistant

Job Title: Administrative Assistant
Position Type: Full-Time
Working Hours: EST Time Zone

About Pavago:
We are seeking a dedicated and highly organized Administrative Assistant (AA) to support our Client and their team in day-to-day operations. The AA will play a key role in managing communication, client relations, scheduling, human resources, and maintaining compliance with industry standards. The ideal candidate will be proactive, detail-oriented, and thrive in a dynamic work environment.

Key Responsibilities:

• Communication: Manage company communication, including answering phones, responding to emails, coordinating schedules, and facilitating client interactions such as scheduling recycling pickups and drop-offs.
• Email Management: Organize and monitor the company inbox, responding to inquiries, forwarding important messages, and ensuring timely follow-ups.
• Client Relations: Engage professionally and warmly with clients, assisting them promptly and efficiently to ensure excellent customer service.
• Scheduling: Oversee and coordinate the CEO's calendar, ensuring smooth time management for all company-related activities.
• Finance Handling: Assist in processing invoices, tracking expenses, managing reimbursements, and maintaining financial records. Work closely with accounting teams to ensure accurate bookkeeping.
• Administrative Work: Handle various administrative tasks, including data entry, document preparation, filing, and office supply management. Ensure smooth daily operations by maintaining organized records and workflows.
• Human Resources: Assist with HR tasks, including onboarding new employees, maintaining employee records, and supporting the team’s administrative needs.

Skills & Requirements:

• Highly Organized: Ability to set goals and take action to achieve them efficiently.
• Tech-Savvy: Comfortable with typing, using web browsers, and managing online communication platforms.
• Focused & Detail-Oriented: Can prioritize tasks effectively without getting distracted by minor interruptions.
• Self-Motivated: Capable of working independently and identifying needs before being asked.
• Strong Communication: Ability to understand, follow, and provide clear verbal and written instructions in English.
• Adaptable & Proactive: Thrives in a fast-paced environment, managing multiple tasks while maintaining a high level of accuracy.

What Makes You a Perfect Fit:

• Strong Problem-Solving Skills: You take initiative and find solutions independently.
• Excellent Multitasker: You can juggle multiple responsibilities while maintaining efficiency and attention to detail.
• Professional & Personable: You engage well with clients and team members in a warm, professional manner.
• Highly Organized: You manage time effectively, ensuring tasks are completed promptly and deadlines are met.
• Tech-Savvy: You are comfortable using email, web browsers, and online tools for scheduling and communication.
• Reliable & Trustworthy: You handle sensitive information with discretion and professionalism.
• Self-Motivated & Adaptable: You can work independently while being flexible to shifting priorities.

Ready to Apply?
If you're a highly motivated and organized individual who enjoys working in a dynamic environment, we’d love to hear from you! Apply now to become an integral part of our client's team as an Administrative Assistant.