Executive Assistant/ Community Events Coordinator

Executive Assistant

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Independent Contractor, Full-time

Work Schedule: 40 hours per week, with core hours between 8:30 AM – 5:30 PM EST

Locations: Remote, open to candidates in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.

Why Work with Us?

We mean what we say that we're building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Our client is a pioneering energy company dedicated to revolutionizing the industry through innovative battery storage solutions, driving the transition to sustainable and reliable renewable energy across the U.S.

Role Overview:

As an Executive Assistant at our client company, you'll be at the forefront of driving operational excellence and supporting high-level executives in the renewable energy sector. This role is ideal for someone passionate about making a significant impact in the clean energy industry while showcasing their exceptional organizational and event planning skills.

Your Impact: Your efforts will directly contribute to the smooth operation of the executive office, successful execution of company events, and overall operational efficiency. You'll play a crucial role in supporting the company's growth and mission in the renewable energy sector.

Key Responsibilities:

1. Event Planning and Coordination
• Manage end-to-end planning and execution of company events, meetings, and off-site activities
• Coordinate with internal teams and external stakeholders to ensure event success
• Create detailed event timelines and checklists
• Assist with on-site event management and support
2. Executive Support
• Manage the CEO's calendar, coordinate appointments, meetings, and travel itineraries
• Act as a gatekeeper for all communication and ensure effective prioritization of tasks
• Handle and attend to personal tasks as needed
• Assist in preparing reports, presentations, and documents for stakeholders
3. Project Management & Support
• Proactively assist with various projects
• Track project progress and deadlines
• Collaborate with department heads to streamline communication and task delegation

Must-Have:

• At least 3 years of event planning and coordination experience, preferably for medium to large-scale events
• At least 3 years of executive assistant experience, ideally within a startup or fast-paced environment
• Excellent organizational and time management abilities
• Strong attention to detail
• Exceptional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Demonstrated ability to handle confidential information with discretion

Nice-to-Have:

• Experience working in or passionate about renewable energy or the sustainability sector
• Financial literacy, including basic budgeting, expense tracking, and report generation
• Remote event management experience

• Remote Work: Fully remote—work from anywhere
• Generous PTO: 10 days PTO per year, plus public holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Balanced schedules that support a healthy work-life balance.