Executive Assistant with Experience in Finance

Description

Role: Personal Assistant with bookkeeping expertise

Work Arrangement: Fully remote

Job Type: Independent Contractor, Full-time

Work Schedule: TBD

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

A decentralized data cloud platform leading the charge in enterprise adoption of Web3 technologies. Their solutions empower secure, interoperable, and scalable data management, setting a new standard for data ownership, NFT integration, and blockchain adoption in the enterprise space.

With a diverse portfolio of clients across various industries, they offer an agile, fast-paced work environment where precision, adaptability, and proactive execution are essential. The ideal candidate will be instrumental in supporting executive operations while taking charge of bookkeeping and payroll functions across both US and EU markets.

Role Overview:

Executive & Administrative Support

• Manage scheduling, calendar coordination, and executive correspondence.
• Organize travel arrangements, accommodations, and executive logistics.
• Draft reports, presentations, and key business documents.
• Maintain discretion in handling sensitive information.

Bookkeeping & Financial Management

• Manage US payroll, tax filings, and financial reporting.
• Ensure compliance with US and EU bookkeeping standards.
• Process expense tracking, invoicing, and financial reconciliations.
• Coordinate with external accountants, tax advisors, and auditors.

Operations & Workflow Optimization

• Streamline internal administrative and financial processes.
• Implement automation tools for payroll, tax reporting, and financial tracking.
• Coordinate special projects and ensure smooth executive operations.

• Must have experience in US payroll, tax compliance, and bookkeeping.
• Strong understanding of EU payroll structures and financial reporting.
• Proficiency in QuickBooks, Xero, Gusto, ADP, or similar payroll tools.
• Exceptional attention to detail with a structured, organized workflow.
• High-level proficiency in Google Workspace, Slack, and project management tools.

Characteristics of the Best Hires

• Proactive and detail-oriented – Takes ownership of financial and executive tasks.
• Reliable and discreet – Can be trusted with sensitive financial and executive information.
• Strong communicator – Keeps stakeholders informed and manages multiple moving parts efficiently.

• Remote Work: Fully remote—work from anywhere
• Generous PTO: 10 days PTO per year, plus public holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Balanced schedules that support a healthy work-life balance.