Director of Administrative Services

Role Summary: The Director of Administrative Services with the support of the VP of Administrative Services is

responsible for planning, directing, and overseeing the daily operations of administrative functions within the organization.

This leadership role ensures the efficiency, effectiveness, and compliance of administrative processes including office

management, agency purchasing, and the Transportation department. They will also focus on optimizing workflows and

processes within the organization, potentially recommending changes to policies or procedures to enhance efficiency. The Director works closely with senior leadership to align administrative operations with organizational goals.

Role Responsibilities:

 Oversees all aspects of the Administrative Assistant Department and mailroom by ensuring support is provided

internally across all departments.

 Oversees purchasing department, including processing and tracking purchasing requests, researching

competitive prices, vendor relations and negotiations, clearing 3rd parties through OMIG, and reconciling past

purchases.

 Develops and implements administrative policies, systems, and procedures to improve operational efficiency.

 Manages administrative budgets and ensures cost-effective resource allocation.

 Supervises, mentors, and evaluates administrative staff, handle recruitment, training, and performance

management.

 Prepares reports and presentations for executive leadership as needed.

 Develops, implements and monitors Key Performance Indicator (KPI) data points

 Creates and maintains Administrative Services calendar.

 Reviews and approves timesheet to ensure accuracy.

 Manages existing and new vendor accounts for ordering and approval.

 Assists with capital projects from an administrative standpoint

 Acts as a liaison with community partners to provide educational opportunities for the agency.

 Oversees all aspects of the Transportation department, including safety, fleet management and route efficiency

Salary 80,000-90,000 year

Bachelor’s degree in Business Administration or related field

 7+ Years of relevant work experience (administrative, purchasing, special projects)

 5+ Years of supervisory experience

 Extensive knowledge of Microsoft Office applications

 Valid NYSDL

Monday-Friday 8am-4pm

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance