Executive Administrative Assistant

About Pixelocracy
At Pixelocracy, we’re passionate about offering software technology services that empower businesses to transform. We are a company operating at the center of the Greek innovation ecosystem, we thrive on collaboration, creativity, and a shared commitment to excellence. Join us and be part of a team that’s shaping the future of technology.

The Role
We’re looking for a highly organized and proactive Executive Administrative Assistant to support our management team and ensure the smooth operation of our day-to-day activities. This role is perfect for someone who excels at multitasking, has exceptional communication skills, and thrives in a fast-paced, technological environment.

What You’ll Do

• Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and activity planning.
• Act as a liaison between senior team members, ensuring clear and timely communication.
• Prepare and edit documents, presentations, and reports with a keen eye for detail.
• Organize and maintain files and records. Improving processes where necessary.
• Assist in planning and coordinating meetings, team activities and company events.
• Researching, prioritizing, and following up on incoming issues and concerns. Handle ad-hoc tasks and projects to support the executive team.

Why Join Pixelocracy?

• Work in a company positioned at the forefront of technological innovation in Greece.
• Be part of a supportive, inclusive, and forward-thinking team.
• Competitive salary and benefits.
• The chance to make a real impact in a growing company.

What We’re Looking For

• At least 5 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role. Candidates with shorter experience will not be considered.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills in both Greek and English.
• Ability to manage legal and administrative formalities related to company operations including liaising with legal advisors and public authorities when needed.
• Experience with Société Anonyme (AE) legal structures.
• Technologically savvy and proficiency in tools like Google Workspace, Microsoft Office, Teams, Slack, and online project management platforms.
• Ability to handle a large volume of diverse information with efficiency and confidentiality.
• Self-motivated and able to work independently in a hybrid setting.
• A positive attitude and a willingness to go the extra mile to support the team.
• A knack for problem-solving and thinking on your feet.