Executive Virtual Assistant at ProperExpression

This a Full Remote job, the offer is available from: Philippines

Overview:
Are you an experienced Executive Virtual Assistant looking for a dynamic and fast-paced remote role? Do you have 3+ years of experience supporting executives with calendar management, travel coordination, and administrative tasks? If so, we want you on our team! We are looking for an organized, tech-savvy, and proactive Executive Virtual Assistant to support our leadership team. This fully remote position offers competitive benefits and growth opportunities within a forward-thinking company.
About Us:
We are a rapidly growing company specializing in providing top-tier marketing and business solutions to innovative organizations. As we continue to expand, we seek highly skilled professionals to help streamline operations and enhance efficiency.
Why Join Us?
• Exciting Work – Support executives in a dynamic, fast-paced environment.
• Growth Opportunities – Develop new skills and advance your career with us.
• Collaborative Culture – Work with a supportive and talented remote team.
• Fully Remote – Work from anywhere within the Philippines, LATAM, or offshore/nearshore locations.
• Competitive Compensation – Part-time availability with full-time potential.

Requirements:
The Fundamentals:
• Highly organized, detail-oriented, and process-driven.
• Excellent written and verbal communication skills in English (C1+ proficiency).
• Tech-savvy with the ability to learn and use new software efficiently.
• Strong problem-solving skills and a proactive mindset.
• Ability to handle sensitive and confidential information securely.
• Self-motivated with the ability to work independently in a remote setting.

Direct Experience:
• 3+ years of experience as an Executive Virtual Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience managing calendars, scheduling appointments, and booking travel.
• Proficient in Microsoft Office and Google Workspace.
• Experience with project management tools (e.g., ClickUp, Asana, Trello).
• Experience with Slack and other virtual collaboration tools.
• Strong background in administrative support, including document preparation and data entry.
• No long gaps in employment history (gaps over a few months will be considered a red flag).

Preferred but Not Required:
• Experience in marketing or supporting marketing executives.
• Previous experience working for a marketing agency or agency owner.
• Familiarity with bookkeeping or invoicing tools (e.g., QuickBooks).
• Basic knowledge of marketing reporting and analytics.

Responsibilities:
Executive Support:
• Manage and coordinate executive calendars, appointments, and meetings.
• Organize and prioritize tasks to ensure deadlines are met.
• Handle email correspondence, draft responses, and manage inboxes efficiently.
• Prepare reports, presentations, and meeting materials.
• Conduct research and compile data as needed.

Administrative & Operations Support:
• Oversee document management and ensure organized record-keeping.
• Assist with travel arrangements, including flights, accommodations, and itineraries.
• Support project and task management using relevant tools.
• Provide general administrative assistance to the leadership team.
• Assist in event planning, logistics coordination, and follow-ups.

Benefits:
• Fully remote work setup.
• Competitive compensation.
• Growth opportunities within the company.
• Flexible work hours aligned with U.S. East Coast time.
• Potential for full-time employment.

Application Instructions:
• Submit your resume in PDF format.
• Indicate your favorite animal and why in the “Additional Comments” section.
• Refrain from emailing or messaging us on LinkedIn until we have reached out to you.
• If invited for an interview, be sure to ask about how a bison became our team mascot!

We look forward to meeting you!

This offer from “ProperExpression” has been enriched by Jobgether.com and got a 74% flex score.