Executive Assistant for a Real Estate Company

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive. The ideal candidate will excel at email management, follow-up coordination, and maintaining efficient workflows in a fast-paced environment.

Core Responsibilities

Inbox & Email Management

• Oversee and organize Josh's inbox with strategic prioritization of messages
• Compose, send, and respond to emails on Josh's behalf with appropriate tone and professionalism
• Implement and maintain an effective system for tracking important emails and necessary follow-ups

Task & Follow-Up Management

• Maintain comprehensive tracking of Josh's to-do items and deliverables
• Develop and execute a structured system for managing tasks, reminders, and deadlines
• Take initiative on checking outstanding items and ensuring timely resolution

Calendar & Schedule Management

• Coordinate Josh's calendar with efficient time-blocking for various commitments
• Proactively identify and resolve potential scheduling conflicts
• Ensure Josh's time is optimized for productivity

Administrative Support

• Handle diverse administrative responsibilities including document organization and research
• Support workflow efficiency through appropriate use of technology and AI tools
• Assist with occasional project coordination as needed

Success Criteria

• Email Efficiency: Maintain a well-organized inbox with prompt handling of critical communications and consistent follow-up
• Task Management: Implement effective systems that allow Josh to focus on high-priority responsibilities
• Coordination Excellence: Establish structured processes that ensure comprehensive tracking of all key items

Ideal Personality Traits

• Proactive problem-solver who anticipates needs before they arise
• Exceptional organizational skills with meticulous attention to detail
• Outstanding written and verbal communication abilities
• Self-motivated with the ability to thrive in dynamic, fast-paced settings

Performance Measurement

Success in this role will be evaluated based on:

• Efficiency in managing communication flow and response timeliness
• Effectiveness in task tracking and reducing Josh's administrative workload
• Ability to maintain structured, organized workflows that keep priorities on track

• Proven experience as an Executive Assistant supporting high-level executives
• Expert proficiency with Gmail and Google Workspace
• Exceptional ability to track tasks, follow up on outstanding items, and maintain thorough oversight
• Adaptability to work effectively in a fast-paced environment with changing priorities
• Strong commitment to reliability, professionalism, and confidentiality

Salary: USD 1280 per month

PTO

Insurance