Brand & Executive Assistant for a Coaching Company

About the Company:
The Ultimate Etsy Course is a fast-paced online business dedicated to providing top-tier education for entrepreneurs. Our CEO is involved in high-level partnerships, events, and summits, requiring a proactive and highly organized assistant to streamline operations and maximize efficiency.

About the Role:
We are looking for a highly organized, proactive, and detail-oriented Brand & Executive Assistant to support our CEO. The ideal candidate will have experience in executive assistance, strong communication skills, and a proactive approach to problem-solving. This is a full-time role with growth opportunities into a leadership position over time.

This is a full-time remote role.

We are looking for a Brand & Executive Assistant specifically with these requirements:

• Excellent English written and verbal communication skills.
• 2+ years of experience as an executive assistant, personal assistant, or similar role.
• Experience in online business, coaching, education, or digital marketing is a plus.
• Experience supporting CEOs, founders, or high-level executives is preferred.
• Strong organizational and time management skills with the ability to multitask efficiently.
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Gmail).
• Experience with Canva, Notion, and Google Forms/Surveys.
• Experience with HubSpot, Zapier, Pabbly, Showit, or WordPress is a plus.
• Ability to learn new processes and optimize existing ones.
• Confident decision-maker who can anticipate needs and solve problems proactively.
• Strong professionalism and discretion in handling confidential information.
• Comfortable working in US time zones (8 AM - 4 PM PST) and responding quickly on Slack.
• Available outside working hours and on-call, as needed.

Your responsibility will include (but not limited to):

• Manage CEO’s schedule, emails, and appointments, acting as a gatekeeper.
• Assist with summits, webinars, and sponsorship acquisition.
• Grow and manage affiliate partnerships & payouts (goal: 500+ affiliates in a year).
• Secure 2-4 speaking events per month and 3-4 media placements per month.
• Track progress on key initiatives, meeting notes, and follow-ups.
• Handle personal tasks, itineraries, and coordination.
• Respond to the CEO within seconds to 2 minutes during business hours.
• Anticipate challenges, propose solutions, and optimize processes.  

Growth Opportunities/Perks:

• Promotion to a leadership role over time.
• Flexible PTO.
• Medical, Dental, and Vision benefits (for US-based employees after 90 days).
• Work in a fast-growing company with high-impact projects.
• Exposure to top-level industry events and partnerships.
• Work directly with a CEO and leadership team.
• Flexible work environment with opportunities for innovation and process optimization.
  
  

This Position Is Perfect For You If…

You're a fast learner.

You don’t need to know everything from day one, but you must adapt quickly and take initiative.

You're super organized.

You thrive in a fast-paced environment, prioritizing multiple tasks effectively.

You're proactive and solutions-oriented.

You anticipate challenges and solve problems before they arise.

You're comfortable working in a high-energy, fast-paced role.

You respond quickly, stay engaged, and work with urgency.

Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!