Digital Meeting Planning Manager

Are you a new manager looking to take your organization to the next level in meeting planning? Are you ready to join a growing team supporting government events?

Ripple Effect is seeking a proactive and organized Digital Meeting Planner Manager with government event planning experience to join Ripple Effect's Communication and Outreach Division. The ideal candidate will be a professional who has been responsible for overseeing the planning, coordination, execution, and evaluation of digital or virtual events and is ready to move into a supervisory role. Please apply if you are looking to help our clients grow and adapt to virtual and hybrid events.

You will play a pivotal role in bringing together interested parties, coordinating logistics, and leveraging technology to create engaging and impactful online event experiences. If this position sounds of interest, there’s a place for you here at Ripple Effect! We are a diverse, progressive, and engaging work environment. We offer a multitude of incentives and flexible work options that work for you and your lifestyle.

General Information  

• Job Code: ADF-MP-04M
• Location: Ripple Effect Headquarters – Rockville, MD  
• Employee Type: Non-Exempt, Full-Time Regular (Ask our recruiters about flexible work arrangements)  
• Telework: Partial 
• Clearance: None
• Number of Openings: 1  
• Travel Required: This position may require national travel
• Pay Range: $86,045-98,952 (how we pay and promote)  

Responsibilities

• Leads event management for multiple clients, including creating agendas and slide development, facilitating meetings, taking notes, and tracking action items
• Develops and maintains excellent relationships with clients and vendors
• Supervises and manages a small team, providing mentoring, oversight and managing performance.
• Develops and implements processes and procedures to enhance effectiveness and efficiency of team's operations. 
• Acts as lead point of contact for external consultants and vendors.
• Ensures projects are delivered on-time, within scope, and within budget and are technically sound and accurate.  
• Contributes to proposal writing and technical solutioning for relevant projects and may lead technical or management sections.
• Develops detailed project plans to manage all components of the event's lifecycle (pre-, day-of, and post-event) including building and managing event budgets, creating and monitoring registration sites, uploading content on websites, drafting event-related emails, plans, and social media, developing vendor RFPs, sourcing, negotiating, and selecting vendors, securing room blooks, making travel arrangements, responding to attendee and client questions, providing day-of support, reviewing and analyzing survey responses, drafting and reviewing meeting summaries, and reconciling invoices
• Provides advice on technical approaches to accomplish meeting planning project objectives including data management and visualization
• Performs other duties related to the core functions of the role

Minimum Education and Experience  

• Completed High School
• 6 or more years of professional experience
• 4 or more years of experience in coordinating digital events
• Certified Meeting Professional (CMP) and/or Certified Government Meeting Professional (CGMP)

Basic Requirements

• Experience coordinating government or non-profit event planning initiatives for clients
• Strong knowledge of social media, email marketing platforms, and digital event strategies and best practices
• Experience analyzing events, social media and website metrics
• Ability to prioritize among multiple tasks in a fast-paced, deadline-driven environment
• Excellent verbal and written communications skills for face-to-face interactions with clients, co-workers, and leadership and preparing high quality, client-ready deliverables
• Intermediate to advanced skills in Word, PowerPoint, Excel and Outlook
• Working knowledge of web-based systems such as SharePoint and Teams
• Ability and willingness to report to our Headquarters office (located in Rockville, MD) on a hybrid basis (weekly) and to event sites as needed

To be successful at Ripple Effect, you must be able to pay attention to details, clearly communicate, work independently, and have an eagerness to learn. Learn more about what it takes to become a Rippler here.  

Skills That Set You Apart

• Experience with government consulting
• Prior experience as a supervisor
• Experience with any of Ripple Effect's current clients such as CMS, NIH, AHRQ, or PCORI

If you don’t have all of the skills above, don’t be discouraged—no resume paints a complete picture of a person. There’s a good chance you’re more wonderful than you think, so please apply!  

About Ripple Effect  

Ripple Effect is an award-winning women-owned small business providing professional consulting and exceptional talent for federal, private, and non-profit clients. We deliver multi-disciplinary solutions across communications & outreach, research & evaluation, policy & program management, digital transformation, and strategic staffing solutions with a focus on science, research, and healthcare domains.  

Hiring Process | Life at Ripple |COVID Response | DEI  

Ripple Effect rewards our employees for their contributions to our mission in many ways, from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences.  

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Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process, please let us know by contacting our HR department at HR@rippleeffect.com or your recruiter. Eligibility for employment will be verified using E-verify.