Business Operations Associate

Rockstar is recruiting for a foundation dedicated to growing and supporting a community that builds, innovates, and maintains public infrastructure for the Internet and financial system. This client achieves its mission through education, community support, and strategic initiatives that empower developers, researchers, and governance contributors to advance the ecosystem and the DeFi space, driving greater accessibility, efficiency, and transparency. The foundation is a remote-first organization.

As the Business Operations Coordinator, the candidate will engage in a variety of tasks, from data entry and grant operations to system maintenance and financial management. Ideal candidates will have experience in operations, strong organizational skills, and a knack for meticulous data handling. Their contributions will directly enhance operational efficiency and help drive the mission forward.

Job Responsibilities:

- Data Entry: Accurately enter contact information and other relevant data into database systems.

- Accounts Payable/Receivable: Process bills for payment and manage incoming payments.

- Billing Information Collection: Collect and verify billing information, adhering to KYC (Know Your Customer) and KYB (Know Your Business) standards.

- Cryptocurrency Transaction Tracking: Use block explorers to monitor and track cryptocurrency transactions.

- Grant Payment Coordination: Assist in cueing up payments according to project milestones, ensuring timely and accurate financial management.

- Fixed Asset Schedules: Build and maintain inventory detail of company assets.

- Documentation: Develop and maintain essential documentation such as flow charts, operational playbooks, and training materials to streamline processes.

- Grants Operations: Handle the administrative aspects of grant management, including preparing agreements, obtaining necessary signatures, conducting follow-up communications, and maintaining clean data records.

- Fluxx Platform Support: Provide support and troubleshoot issues within the Fluxx grants management system.

- System Maintenance: Perform regular updates in systems, including adding milestones and other critical data points.

- Ad Hoc: Other business operations or grant operations tasks as needed.

Qualifications:

- 3+ years proven experience in financial operations, administrative support, or a similar role.

- Proficiency in database management and data entry.

- Familiarity with grants management and financial processes is highly preferred.

- Strong organizational skills with the ability to manage multiple tasks and deadlines.

- Excellent communication skills, both written and verbal.

- Ability to work independently and as part of a team.

- Experience with Fluxx or similar grant management software is a plus.

- High attention to detail and commitment to accuracy.

- Experience with Airtable.

- Familiarity with banking operations and AR/AP processes.

- Experience using block explorers to track cryptocurrency transactions.

- Bonus: Interest or experience with crypto products.

What is Offered:

- The opportunity to grow with a progressive grants organization

- A supportive and collaborative work environment

- Fully covered healthcare

- Unlimited PTO

- Generous parental leave

- Professional Development budget