37632890401 - Executive Assistant to the CEO

Position : Executive Assistant to the CEO

Work Hours : M-F, CST-Texas (some weekends, if and when needed)

Job type : Full-Time

About the Company:

The client is a U.S.-based building materials company that provides customizable flooring and wall materials for apartments, commercial spaces, and senior living communities. With over 15 years of experience, they offer a wide range of products like vinyl, tile, and stone, and work closely with clients to deliver high-quality, tailored solutions across the U.S.

About the Role:

The client is seeking a proactive and highly organized Executive Assistant to the CEO to provide top-level support in a dynamic and fast-paced environment. This role requires a strategic partner who can manage day-to-day priorities, drive accountability across departments, and ensure the CEO is well-prepared and supported at all times.

Responsibilities:

• Begin each day with a morning huddle to review the CEO’s calendar, priorities, and key action items.
• Gather and deliver reports from various departments, ensuring accuracy and timeliness.
• Support the CEO with ad hoc tasks and special projects as needed.
• Maintain consistent availability during Texas (CST) business hours, with flexibility for occasional extended hours based on business needs.

• Proven experience (5+ years) as an Executive Assistant supporting C-level executives, preferably in a fast-paced, growth-oriented environment.
• Strong proficiency in AI tools and platforms to improve productivity, streamline tasks, and enhance decision-making processes (required).
• Familiarity with NetSuite (preferred).
• Advanced skills in Microsoft Excel and report generation, with the ability to analyze and present data clearly.
• Demonstrated success in supporting visionary leaders, with the ability to anticipate needs and proactively manage priorities.
• Experience in coordinating cross-functional reporting, ensuring departments deliver accurate and timely updates to executive leadership.
• Skilled in domestic and international travel planning, including itinerary creation, logistics coordination, and cost tracking.
• Strong background in meeting preparation, professional presentation development, note-taking, and follow-up coordination.
• Proficient in expense reporting and financial tracking tools.
• Willingness to work flexible hours, including occasional weekends when supporting executive travel or urgent priorities.