Lower School Administrative Assistant

Rye Country Day School is seeking a full-time Lower School Administrative Assistant beginning August 11, 2025. Rye Country Day School is a coeducational, Prek-12, college preparatory school located in Westchester County, New York dedicated to providing students with an excellent education using both traditional and innovative approaches. We are actively committed to creating and sustaining a school community that is nurturing, supportive, diverse, and inclusive, one in which all students can participate fully and achieve their maximum potential through academic, athletic, creative, and social endeavors. We expect and promote moral responsibility and strive to develop strength of character within a respectful school community.

Specific responsibilities of the position include:

• Working closely with the Lower School Principal and Assistant Principal to ensure smooth operations of the division
• Liaising with administration and faculty to ensure all systems and events are executed at the highest caliber, allowing the faculty to focus their attention on high-quality teaching
• Building strong relationships with the campus-wide services team to ensure that all functions that liaise with the division (nursing, food service, facilities, transportation) result in high levels of functioning and stakeholder satisfaction
• Maintaining a system to prepare for future events, communications, and deadlines
• Updating and maintaining accurate Lower School student files, forms, and database information
• Scheduling meetings with internal and external constituents
• Managing various calendars, including the division calendar
• Managing daily division administrative tasks, including but not limited to:

Reporting employee and student attendance, scheduling substitutes, communicating with parents/guardians and employees in person, by email, and by telephone, communicating and supporting all needs for division events and programs, maintaining equipment and supply inventories, submitting purchase and work orders, as needed

• Assisting with managing field trips, including coordination support for trip leaders
• Managing requests for transcripts and recommendations
• Preparing mailings
• Preparing, distributing, and managing schedules and resumes for visiting candidates
• Managing visitors, including notifying security, preparing schedules, pre-visit communications, welcoming guests, and escorting guests to destinations
• Managing student file transfers from the Lower School and to the Middle School, as well as to the archives
• Managing Lower School record retention
• Assisting with the coordination of after-school programming
• Covering the front desk on an as-needed basis
• Demonstrated ability to maintain confidentiality and manage sensitive information

• Bachelor’s degree
• Minimum of 3 years of administrative support experience preferred
• Proficiency with Microsoft Office and Google Suite products, ZOOM, and student information systems, and a willingness to learn new software and web-based programs
• Excellent communication (both written and oral) and organizational skills
• Professional and confidential demeanor with all external and internal constituencies
• Ability to coordinate multiple projects simultaneously; strong project management skills
• A positive, motivated self-starter who can work independently
• A well-developed sensitivity, knowledge, and understanding of the diverse backgrounds of community members; a commitment to diversity, equity, and inclusion
• Excitement for working with Lower School employees, students, and families
• Ability to support the extra-curricular and community life of the school

RCDS seeks faculty and staff who support our mission to foster a lifelong passion for learning, understanding, and service in an ever-changing world, and who share our commitment to creating and sustaining a vibrant, thriving, and inclusive multicultural learning community. The school is committed to providing invigorating and supportive work experiences for its diverse community of employees. Faculty and staff are offered meaningful opportunities for professional development, growth, and leadership; highly competitive salaries; and extensive benefits. RCDS is committed to diversity and inclusion throughout the community and curriculum. Please visit our website-http://www.ryecountryday.org – to learn more about the school’s rigorous curriculum, values, and strategic initiatives.

Rye Country Day School is an equal opportunity employer and complies with all federal, state, and local laws, which prohibit discrimination in employment because of race, color, national origin, citizenship, age, sex, religion, disability, marital status, sexual orientation, and veteran status.

Interested candidates should apply by submitting a resume and cover letter via the following link: https://rcds.workable.com/.

Salary Range: $55,000-$70,000 based on experience