Shop Administrator

Fay is part of S&B USA Construction, a family of diversified heavy-civil and industrial construction companies recognized for safe and innovative infrastructure solutions. Our team of experienced professionals demonstrate an unparalleled commitment to safety, quality and service on all of our projects. We excel on projects with tight schedules and difficult working conditions without compromising our number one core value of working safely. Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

As a Shop Administrator for the Equipment Group, your role will encompass a variety of duties to support the operations of the shop and warehouse. 

DUTIES AND RESPONSIBILITIES:

• Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)
• Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid
• Vehicle maintenance and fleet fuel card administration
• Process weekly mileage reporting
• Opening, Monitoring and Close out of work orders
• Maintain inspection logs for company vehicles
• Maintain and process registration renewals and insurance cards
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent is required; College degree preferred
• 1 year of experience in construction administrative support, contract administration, or construction project management preferred
• Construction Online Software experience preferred
• Key bookkeeping, accounting, and math skills are required
• Excellent organization, time management, attention to detail, and communication skills
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment