Administrative Assistant

S&K Building Services has an immediate job opening for an Administrative Assistant. As an Administrative Assistant, you will play a key role in providing a world-class customer experience to all S&K customers. Your responsibilities will include ensuring timely and accurate maintenance of Accounts Receivables, as well as efficiently managing various office tasks and operations.

This position will be located at our Headquarters | 4801 Industrial Pkwy, Indianapolis, IN 46226

WHAT YOU’LL DO

• Support branch by answering phones, managing scheduling, and managing customer relations.
• Respond to online inquiries and send bids.
• Confirm work order schedule.
• Enter invoices and statements into platform; send invoices and statements to customers.
• Manage Account Receivables and reconcile QuickBooks data with the Corporate Office.
• Assist with inventory ordering.
• Manage and write Standard Operating Procedures (SOPs) and work instructions.
• Other responsibilities that the Branch Manager assigns.

WHO YOU ARE

• You have 2+ years of experience in an administrative role
• You have 1+ years of experience managing customer scheduling and logistics
• You are tech savvy with excellent computer skills using multiple software platforms
• You are proficient in Microsoft Word, Excel, Teams, and Outlook
• You have experience and are proficient with QuickBooks Online
• You have experience managing Accounts Receivables
• You have excellent data entry skills
• You are highly detail oriented
• You are an analytical problem solver with the ability to identify errors or anomalies and find solutions to ensure smooth operations
• You have excellent verbal, written, and interpersonal communication skills
• You are task focused and results driven with the ability to thrive in fast-paced environment with multiple priorities. 
• You live in the Indianapolis, Indiana area and are able to work in-office
• You are able to work a traditional 8am-4pm, Monday thru Friday schedule

NICE TO HAVE

• You have experience with customer relationship management (CRM) platform(s)
• You have experience working in the Field Services industry

WHAT WE OFFER

• Competitive Hourly Base Pay of $20 to $25
• Weekly Pay
• Health Care Plan (Medical, Dental & Vision) - Benefits effective the 1st of the month following 30 days of employment
• Retirement Plan (401k with a Company Match)
• Paid Time Off & Paid Holidays
• Training & Development