Event Coordinator, Live Journalism

About this Role

In this role, you will provide administrative and operational support to the General Manager of Live Journalism and broader Live Journalism team to ensure successful planning, execution and delivery of events. This position will be responsible for managing administrative tasks such as the creation and maintenance of event briefing documents, team calendars, meeting notes, and action items, as well as serving as a key onsite team member on event days. 

Your Responsibilities 

• Assist in maintaining event documents, timelines, and checklists
• Help track vendor contracts, invoices, and payments
• Provide basic research support for venues, vendors, and suppliers
• Coordinate shipments and deliveries for event materials
• Assist with event setup, registration, and guest check-in
• Support team members with coordination of signage, materials, and other onsite items
• Collect and organize event photos, attendee lists, and feedback
• Assist in compiling post-event reports and summaries
• Act as a point of contact for general team requests and information
• Help distribute meeting notes, reminders, and action items
• Provide light support for internal team events, trainings, and activities
• Maintain organized files for event materials, contracts, and team resources
• Help manage team-wide calendars and coordinate availability
• Support the General Manager of Events with email management, meeting agenda preparation, and follow-ups as directed 
• Support the General Manager of Events by managing a calendar of internal and external calls 

What makes you qualified

• Bachelor's degree or equivalent experience
• 1-2 years of experience in event coordination or administrative support
• Proficiency in Microsoft Office suite, especially Excel and Word, and Google Workspace 
• Strong communication skills, both written and verbal
• Ability to work independently and in a team environment
• Excellent organizational and multitasking skills
• Detail-oriented with strong problem-solving skills

Salary Range

$60,000 - $65,000/year. Pay is based on several factors including but not limited to education, work experience, certifications, etc.