Administrative Assistant - job 1 of 2

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

As the Receptionist/Administrative Assistant, you will provide general office support for lab operations.

• Register client jobs, Process Lot Reports for laboratory tests and provide Lot Reports to customers
• Process Word Documents for job final certificates and provide final certificate to customers
• Handle daily communications via phone with customers as needed
• Coordinate Accounts Payable and Shipping of Analytical Samples
• Provide weekly KPI updates for client jobs.
• Answers and directs incoming phone calls and provides follow up if needed
• Checks in visitors, making sure they are aware of policies, view the safety video and provide any additional assistance to visitors
• Maintain office supplies
• Manage and order client gifts and marketing items, organize for trade shows and other events, assist in planning client and executive visits, and employee events
• Assist with onboarding new employees including building assignments, badges and orientation
• Maintain the site organizational chart and staff schedules
• Coordinate registration for workshops and send follow up as needed
• Serves as lead to other admin assistants and provides training and guidance as needed
• Adhere to internal standards, policies, and procedures.
• Perform other duties as assigned by supervisor

Education and Experience
Required:

• High School/GED
• Minimum two (2) years of experience (provide further detail as necessary)
• OR equivalent combination of education and experience

Preferred:

• Associate Degree in Office Procedures.
• 3 years of experience in office clerical duties

Knowledge/ Skills/ Abilities

• Microsoft Office:  Work, Excel
• Oracle is a plus
• Language Skills: English
• Mathematical Skills: Basic or intermediate
• Reasoning Skills/Abilities: Intermediate to Advanced level
• Driving skills: preferred for performing other duties.
   

In the course of employment, you will be required to travel to and/or work at a client site.  The company requires employees to be vaccinated against COVID-19 in order to travel commercially and many clients require visitors performing work at their locations to be vaccinated.  Therefore, this role requires a candidate who is fully vaccinated or will be prior to an anticipated start date.  The successful candidate will be required to provide proof of having received a COVID-19 vaccination.

The company will provide a reasonable accommodation upon request after an offer is extended.

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back.  Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

All your information will be kept confidential according to EEO guidelines.