HR Administrative Assistant

Skyborne Values

In the ever-changing world of pilot training, standing still is not an option. Underpinning our pioneering spirit is an innate desire to continuously evolve. Our innovative approach challenges the norms of standard training, and as a result we deliver excellence to trainees and customer airlines alike.

Be part of Skyborne, the world’s leading airline academy. Lead change, bring your ideas, ingenuity, and determination and make a real difference, in return you will enjoy the most competitive salary package and benefits, career security and flexibility, set in beautiful and thriving parts of the world, in state-of-the-art facilities.

We’re not just an airline academy; we’re a movement, and we want you to be part of it.

The HR Administrative Assistant plays a pivotal role in ensuring the efficient operation of the Human Resources department while also supporting other teams as needed. This position is ideal for an individual with some prior HR experience who thrives in a dynamic, fast-paced environment. The Administrative Assistant will handle a variety of administrative tasks, assist with HR-specific duties, and contribute to smooth communication across departments. A proactive, detail-oriented approach is essential to succeed in this role.

Human Resources Support:

1. Assist with onboarding and offboarding processes, including preparing new hire documents, scheduling orientation, and ensuring timely completion of employee paperwork.
2. Maintain and update employee records and HR databases, ensuring accuracy and confidentiality.
3. Support recruitment efforts, including posting job openings, scheduling interviews, and corresponding with candidates.
4. Help coordinate training sessions and HR-related events, ensuring all logistical needs are met.
5. Prepare and distribute HR reports, memos, and communications as needed.

General Administrative Duties:

1. Provide administrative support to key personnel, including managing schedules, handling correspondence, and preparing reports or presentations.
2. Organize and maintain filing systems (physical and digital) to ensure records are easily accessible and up to date.
3. Coordinate meetings, appointments, and events, handling all logistical details.
4. Manage office supplies, ensuring necessary materials are ordered and available.
5. Assist in travel arrangements, including booking flights, accommodation, and transportation.
6. Perform data entry and maintain departmental databases.
7. Support the coordination of internal and external meetings, including booking venues, preparing agendas, and distributing meeting minutes.

Cross-Departmental Support:

1. Provide administrative assistance to other departments when needed, ensuring seamless workflow across the organization.

Experience & Skills:

1. Prior experience in administrative roles
2. Experience in HR functions (1-2 years)
3. Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
4. Excellent written and verbal communication skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software or databases (preferred).
6. A keen eye for detail and a proactive approach to problem-solving.

Personal Attributes:

1. Ability to maintain confidentiality and handle sensitive information with discretion.
2. Strong interpersonal skills, with the ability to interact effectively with team members, employees, and external stakeholders.
3. Adaptability to shifting priorities and a fast-paced environment.
4. A positive, customer-service-oriented attitude.

Other Requirements:

Legally eligible to work in the United States without restrictions.

All your information will be kept confidential according to EEO guidelines.

Benefits:

• Full Time
• Health Insurance. (medical, dental and vision)
• 401k Investment.
• PTO - 18 days, plus 5-Sick Days.
• Holidays - 9 days.