Part-Time Office Manager

Part-Time Office Manager (Brooklyn, NY)

We’re seeking a reliable and detail-oriented Part-Time Office Manager to help keep our Brooklyn office running smoothly. This role is ideal for someone who enjoys organizing, has a proactive approach to problem-solving, and is comfortable managing a variety of responsibilities.

Schedule:

• 3 days per week, 2-3 hours/day (flexible)
• Based in Brooklyn, NY

Key Responsibilities

Ongoing Duties:

• Delivery Organization:
• Create and maintain a system for all inbound deliveries which range from samples from vendors to inventory from our warehouse to physical mail 
• Keep an accessible digital system of all known inbound and outbound packages for internal visibility
• Unbox and tag inbound samples according to newly developed physical process (see below: initial project), alerting key stakeholders about arrivals and deadlines to review samples
• Store or dispose of samples of other materials after reviewed/used to maintain a tidy office space, keeping a detailed log of sample end-states
• Schedule pickups, couriers, and/or run drop-offs to local UPS/USPS
• Inventory Oversight:
• Check in deliveries from our warehouse to office, generating inventory in our internal ‘store’ to be checked out for gifting, replacements, and/or personal use
• Request inventory that is low/OOS at the office from our warehouse to transfer
• Create shipping labels for internally requested packages (such as replacements, influencer `gifting, etc.) and pack out as needed
• Check in and inspect customer returns, keeping tracking of any next steps required digitally, and disposing of necessary items
• Submit internally requested packages through Employee Store (fulfilled via our warehouse)
• Office Organization:
• Keep the office clean*, organized, and well-stocked with toiletries, snacks, and supplies (*outside of our dedicated cleaning crew)
• Communicate with our cleaning crew as needed, including management of their invoices
• Communicate with building management on any necessary repairs or issues.
• Ad Hoc Support:
• Assist with tasks ad hoc tasks—such as influencer packouts, sourcing marketing collateral, and running company errands as needed

Initial Project:

• Develop an organizational process for managing various stock at the office (primarily samples)
• Work with internal stakeholders to designate what is to be kept and what can be disposed of
• Organize remaining stock in available containers, creating a labeling system as well as a digital footprint to reference internally
• Develop process for sample management (lab samples, packaging samples, etc.)—from checking in, to organizing, alerting key stakeholders, ensuring review/feedback is addressed, and items are stored or disposed of after

• Strong organizational and time-management skills
• Ability to work autonomously and effectively communicate with key stakeholders
• Experience with inventory management and basic organizational tools (e.g., spreadsheets) is a plus
• A proactive and resourceful attitude, willing to assist with various tasks as needed

$30/hr