Event Planner

Staff4Me is looking for a creative and organized Event Planner to join our dynamic team. In this role, you will be responsible for conceptualizing, organizing, and executing a wide range of events that enhance our brand and achieve strategic objectives. The ideal candidate should possess 3+ years of event planning experience and have a proven track record of managing logistics for both virtual and in-person events. You will work collaboratively with various teams to ensure each event is seamless and successful, reflecting the values and vision of our organization.

Key Responsibilities:

1. Event Conceptualization and Design:

• Develop unique event themes and concepts that align with company goals.

• Create detailed event proposals, budgets, and timelines for approval.

2. Logistics Coordination:

• Manage all aspects of event logistics, including venue selection, catering, decorations, and audio-visual requirements.

• Coordinate with vendors and suppliers to ensure timely delivery and set-up of materials.

3. Marketing and Promotion:

• Collaborate with the marketing team to promote events through various channels, including social media, email marketing, and newsletters.

• Oversee registration processes, track attendance, and manage communication with participants.

4. On-Site Management:

• Supervise all on-site activities during events to guarantee a smooth execution.

• Serve as the main point of contact for vendors, clients, and attendees on event days.

5. Post-Event Evaluation:

• Collect feedback from attendees and stakeholders to evaluate event success and identify areas for improvement.

• Prepare post-event reports, including metrics on attendance, engagement, and impact.

Additional Notes:

• This role reports to the Director of Events and requires collaboration with multiple departments.

• Occasional travel may be required for site visits and events.

• Proven Event Planning Experience: Minimum of 3 years in event planning or project management.

• Strong Organizational Skills: Ability to manage multiple projects simultaneously and meet deadlines.

• Excellent Communication Skills: Comfortable communicating with clients, vendors, and internal teams.

• Creative Problem Solver: Ability to think on your feet and handle unexpected challenges.

• Proficient in Event Management Tools: Experience with platforms like Eventbrite, Cvent, or similar.

• Flexible and Adaptable: Willingness to adapt to changing priorities and work in a fast-paced environment.