08. Executive & Billing Assistant

Join our dynamic team at Stafi as an Executive & Billing Assistant, where you will play a crucial role in providing administrative support to executives while managing billing and invoicing processes. This position requires a detail-oriented individual who can manage multiple tasks effectively and communicate professionally with clients and team members alike.

What you will be doing:

• Assist executives with scheduling, correspondence, and overall administrative tasks. 📝
• Prepare and send invoices to clients accurately and promptly to ensure timely payments. 💳
• Manage billing inquiries and resolve any discrepancies regarding invoices or payments. 👥
• Handle general administrative duties such as filing, scheduling appointments, and organizing documents. 🐼
• Maintain accurate records of billing and payment processes and track any outstanding accounts. 📑
• Support the team in creating reports concerning billing and executive activities. 💴
• Communicate effectively with clients and internal teams to address any billing-related queries. 📰

Our ideal candidate:

• Has previous experience as an Executive Assistant or in a billing support role. 💻
• Is bilingual in English (C1 or higher) and Spanish, with excellent communication skills in both languages. 🗣️
• Demonstrates proficiency in using MS Office Suite and accounting software such as QuickBooks. 🖥
• Possesses strong organizational skills with a keen attention to detail. 🌟
• Maintains a proactive approach to problem-solving and client management. 🔒
• Has the ability to handle multiple tasks simultaneously and meet deadlines. 🏅
• Is based in Latin America and has a reliable internet connection along with a suitable laptop (Windows or Mac, 2017 or newer). 🌍

• Biweekly Payments: Guaranteed with no deductions from our end. 💎

• Long-Term Opportunities: Build a lasting professional relationship with us. 🏆

• Fully Remote: Work from the comfort of your home—no onsite travel required. 🏡

• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. 🏖️
• Wellness Support: Access in-house psychological and wellness coaching services. 🌱

• Professional Growth: Free training, language improvement sessions, and coaching programs. 📚

• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses. 🎓

Take the next step in your career with Voxidea. Apply today and join our innovative team! 🚀✨