TEDx Licensing Assistant, Contractor

As a TEDx Licensing Assistant at TED, your primary responsibilities revolve around processing event proposals, providing resources to prospective organizers, and addressing queries from volunteer teams. You will also be tasked with conducting web research and formulating informed opinions to aid in decision-making for licensing events.

To excel as a TEDx Licensing Assistant, candidates should possess strong writing, communication, and note-taking skills. Attention to detail, the ability to work independently, and efficient multitasking are essential. Familiarity with database tools and Mac software may also be valuable, while a global mindset and multilingual capabilities are preferred.

The work environment for a TEDx Licensing Assistant is predominantly office-based, and you will be engaged in focused tasks requiring mental and visual precision. You will be using standard office equipment, such as computers and copiers, while ensuring a collaborative environment that encourages communication and teamwork.

The TEDx Licensing Assistant position requires candidates to work from 10 AM to 6 PM ET, five full days a week. This is important for maintaining effective communication with the East Coast-based team and ensuring consistent support for event organizers.

Candidates interested in the TEDx Licensing Assistant position can apply by submitting their resume along with a cover letter explaining their motivation for joining the TED team. A unique story showcasing a time they went to extraordinary lengths to learn something will enhance their application.

To effectively prioritize tasks, it's essential to evaluate deadlines and the urgency of each request. I recommend creating a task list, using a project management tool if necessary, and breaking larger tasks into smaller, actionable steps to maintain clarity and focus.

In my previous role, I was charged with researching potential event partners. I utilized targeted keywords, analyzed relevant local trends, and assessed various platforms to identify and summarize the best options for collaboration, making it easier to present to my team.

Accuracy is paramount, so I always double-check my work. I use checklists, verify facts against multiple sources, and sometimes ask a colleague to review my findings. This collaborative approach helps ensure we maintain high-quality standards.

Maintaining clear and respectful communication with external event organizers is vital. I aim to be prompt with responses, clarify any questions they may have, and keep a positive tone, ensuring they feel supported throughout their journey with TEDx.

I am deeply passionate about community empowerment and the spread of innovative ideas, which aligns perfectly with TED's mission. Being part of a process that helps local voices gain visibility and support truly inspires me to work in this role.

I have experience with various database tools in my past roles, including CRM software and event management systems. I'm confident in my ability to quickly learn any new software the TEDx Licensing team uses, ensuring efficient management of applications and resources.

I thrive when managing multiple projects, as it keeps me organized and challenges my time management skills. I like to break down each project into tasks and assign deadlines, which allows me to balance my commitments while remaining flexible to adjust priorities as necessary.

To maintain a global mindset, I stay informed about different cultures and communities worldwide. I actively engage with diverse perspectives, attend relevant webinars, and encourage open dialogue, which helps me enhance collaborations with event organizers from various backgrounds.

For effective note-taking, I prefer using structured formats, such as bullet points and headings, to categorize information. I also highlight key points and summarize discussions soon after meetings to capture ideas while they are fresh in my mind.

I anticipate challenges in managing a high volume of applications, but I plan to address this through prioritization and staying organized. By utilizing time management tools and collaborating with my team, I believe we can tackle these challenges effectively.