Office Coordinator, Sites

We’re searching for a dynamic, detail-oriented Office Coordinator to lead operations at our Santa Clara office. You’ll play a key role in maintaining a productive and energized workspace, overseeing day-to-day operations, managing budgets, and driving office initiatives. This is a fantastic opportunity for someone ready to make an immediate impact and foster a collaborative, thriving environment. In this role, you’ll partner closely with teams across Ops, HR, IT, Finance, and the C-Suite to ensure seamless operations and deliver an exceptional workplace experience. If you're excited to take ownership of this role and become the face of office excellence, we’d love to meet you.

This role is onsite, based out of Santa Clara, CA.

We welcome candidates at various experience levels for this role. During the interview process, candidates will be assessed for the appropriate level, and offers will align with that level, which may differ from the one in this posting.

Responsibilities:

• Take full responsibility for daily office operations, serving as the main point of contact for administrative and operational needs.
• Manage the office budget with creativity and resourcefulness; handle expense reports and work closely with Finance for alignment.
• Ensure office policies and procedures are followed, constantly looking for ways to improve efficiency.
• Maintain office supplies and equipment, coordinating with vendors and monitoring the quality of services provided.
• Collect feedback from employees to continually improve office perks, from pantry offerings to parking arrangements.
• Lead internal events, taking charge of budgeting, planning, and executing them from start to finish.
• Support HR with onboarding processes, including managing security badges and access to office systems.
• Work with Business Ops to streamline processes as the team grows.
• Promptly address and resolve employee requests and facilities issues.

Experience & Qualifications:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• 3+ years of hands-on experience in office management, with a strong focus on creating a great workplace experience.
• Proficiency in Google Suite, Mac OS, and a tech-savvy mindset to drive improvements.
• Excellent organizational and time management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• A problem-solving, solution-oriented approach with strategic thinking capabilities.
• Self-motivated and proactive in identifying needs and addressing them.
• Solid project management skills with a high level of follow-through.
• Onsite availability at our Santa Clara office, Monday to Friday.

Compensation for all engineers at Tenstorrent ranges from $100k - $500k including base and variable compensation targets. Experience, skills, education, background and location all impact the actual offer made.

Tenstorrent offers a highly competitive compensation package and benefits, and we are an equal opportunity employer.

Due to U.S. Export Control laws and regulations, Tenstorrent is required to ensure compliance with licensing regulations when transferring technology to nationals of certain countries that have been licensing conditions set  by the U.S. government.

Our engineering positions and certain engineering support positions require access to information, systems, or technologies that are subject to U.S. Export Control laws and regulations, please note that citizenship/permanent residency, asylee and refugee information and/or documentation will be required and considered as Tenstorrent moves through the employment process.

If a U.S. export license is required, employment will not begin until a license with acceptable conditions is granted by the U.S. government.  If a U.S. export license with acceptable conditions is not granted by the U.S. government, then the offer of employment will be rescinded.