Office Manager

Hello! We're Teya.

Teya is a payment and software service provider, headquartered in London serving small, local businesses across Europe. Founded in 2019, we build easy to use, integrated tools that enable our members to accept payments and boost business performance.

At Teya we believe small, local businesses are the lifeblood of our communities.

We’re here because we don’t believe there’s a level playing field that gives small businesses with a fighting chance against the giants of the high street.

We’re here because we see banks and legacy service providers making things harder for them. We don’t think the best technology or the best service should be reserved for those with the biggest headquarters.

We’re here to fight for a future where small, local businesses can thrive, and to commit the same dedication they offer all of us.

Become a part of our story.

We’re looking for exceptional talent to join our mission. We offer a chance to create impact in a high-energy and connected culture, while benefiting from continuous learning opportunities, a supportive community which is proud to serve our mission, and comprehensive benefits.

The Office Manager is pivotal to ensuring the smooth operation of the workplace and fostering a positive and productive office environment. At Teya Workplace, our three pillars are Community, Wellness and Learning. You will be Championing Teya culture by being a Teya brand ambassador, this role combines managerial, administrative, people-focused responsibilities and offers general support to teams and leadership.
 

• Oversee daily office operations in Porto, ensuring a productive and efficient work environment. 

• Remotely manage administrative and operational functions of the Lisbon office, coordinating with local team members as needed. 

• Serve as the main point of contact for office-related matters, including facilities management, vendors, and suppliers. 

• Responsible for budget management, expense tracking, and procurement for both offices. 

• Support other teams with onboarding new employees, maintaining office policies, and assisting with employee engagement initiatives. 

• Ensure both offices comply with health, safety, and security regulations. 

• Organize meetings, events, and travel arrangements for staff as required. 

• Maintain office supplies and infrastructure to support operational needs. 

• Collaborate with leadership to improve office processes and workflows. 

• Proven experience as an Office Manager or in a similar administrative role. 

• Experience in opening and closing offices preferable 

• Strong organizational and multitasking skills with attention to detail. 

• Ability to effectively manage remote office operations. 

• Excellent communication and interpersonal skills. 

• Proficiency in office management software and tools (e.g., Microsoft Office, Google Workspace, project management platforms). 

• Ability to handle confidential information with discretion. 

• Fluency in Portuguese and proficiency in English (both written and spoken). 

• Willingness to travel occasionally between Porto and Lisbon as needed. 

The Perks

• We trust you, so we offer flexible working hours, as long it suits both you and your team;   
• Health Insurance;   
• 25 days of Annual leave (+ Bank Holidays);   
• Possibility to visit other Teya offices to meet colleagues in instances when travel is safe and appropriate; 
• Friday lunch in the office; 
• Friendly, comfortable and high-end work equipment and informal office environment; 
• Hybrid work mode policy; 
• We want to have the best people by our side – we can sponsor work visas and relocation process for qualified professionals. 

All CVs and supporting documents must be submitted in English.