Internal Management Accounting & Admin Manager (Hybrid)

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!

Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

The client is a Hawkes Bay based chartered accounting and business advisory firm, operating from our Hastings premises.

We are a member of PKF Global, an international network of 220 accounting firms, operating in 150 countries.

After recent ownership changes, we have 1 director, an accounting team of 10, several contractors and a support team of 4.

Our firm has a wide cross section of clients across a diverse industry range, spread throughout New Zealand, with several areas of specialty and is currently setting up for scalable growth.

Their brand promise is focussed on client problem solving and, on the outcomes, required, delivered through a team of real people, working hard for client success.

Their internal firm accounting is Xero based, however practice management, time and cost, invoicing, debtors, and large portion of our client accounting service delivery is via APS/Reckon/Assess.

However, we do have a growing Xero based accounting work list.

POSITION SUMMARY

Responsible for

o All business accounting and reporting requirements (Xero based, with APS Data extraction) monthly and annual.

o Forecasting and measurement

o All IRD compliance

o Payroll and HR Support

The client's management accounting and administration role is a diverse mix of monthly accounting, annual accounting, compliance, reporting and administration tasks.

Our internal accounting & admin is not a fulltime role, and we envisage the balance of the time will be spent either, as a shared resource with another firm member, performing the same/similar internal accounting/administration tasks or completing annual client accounting work for our firm.

We estimate that the split will be 50% internal accounting/admin for PKFCS and 50% available for an additional PKF firm accounting role or doing client accounting work.

The role requires a sound understanding of accounting concepts, good knowledge of Xero and Excel and some experience of APS/Reckon would also be an advantage (however APS training will be provided).

Practical accounting experience is a necessity, ideally for a period of 4+ years, with NZ tax knowledge, in a commercial and/or chartered accounting business. Time and job details would be captured through our existing time and cost system.

RESPONSIBILITIES

• Monthly management accounts (Xero Monthly)

o Bank transaction processing/reconciliation

o Extract data for Revenue/Debtors/WIP (APS)

o Complete required data analysis and splits

o Process journals from external information (monthly and quarterly)

o Calculate and process monthly accruals

o Prepare management accounts

o Fixed Assets - reconciliation & depreciation

o Prepare supporting workpapers

• Monthly director reporting pack

o Key measures / graphics

o Management accounts - summary / detailed

o Highlights / Variances / Exceptions

• Monthly tracking accounts - actuals v budgets forward

• Annual leave liability (Exo Myob Payroll)

• Statistics report (APS - production/fees/writ-off's/ROI's)

• Bonus calculations (if applicable)

• Budgets (annual)

o Annual revenue budget (APS)

• Consolidate personal productivity budgets (APS - capacity/resourcing plan)

• Prepare annual firm revenue budget

• Allocate/add shared resourcing

• Prepare annual team revenue budget

Annual Financial Budget (Xero)

• Calculate COS - team salaries/contractors’ costs

• Prepare other costs / expenses budget (based on previous year + new info)

• Add firm revenue budget

• Import/transfer annual financial firm budget to Xero

• Review quarterly for material changes

IRD Compliance:

o GST (Xero) - 2 monthly

• Prepare GST return & reconciliation

• File with IRD

• Setup payment

o Fringe Benefit Tax (FBT) (quarterly, with annual washup in Mar)

• Calculate FBT

• Reconcile to payments made

• File with IRD

• Set up payment

o Resident Withholding Tax (RWT)

• Calculate RWT (twice annually - Apr-Dec and Jan-Mar)

• File with IRD

• Set up payment

o Dividend Withholding Tax (DWT) (when dividend declared, generally once annually)

• Calculate DWT (from dividend workpaper)

• File with IRD

• Set up payment

o Provision Tax (3 per year)

• Calculate provision tax for recommendation

• Set up payment

• Debtors (APS)

o Monthly sundry Xero invoices (shared costs, Southern Cross, etc)

o Run APS debtors aged listing (APS standard reporting)

o Provide managers with "overdue" debtor lists and recommended action

o Contact debtors via email (on confirmation from managers)

o Update APS debtor notes

o Diary and follow up on promised payments

o Feesmart - in a case of payment default (rare) agree actions required

Creditors

o 20th payment schedules / bank loading

• Dividends

o Shareholder dividend calculations & complete workpaper

o Required journal entries for management accounts

o Minutes & declarations

o File DWT data (per IRD compliance DWT)

o Set up DWT payment

• Cash Management

o Cash plan - setup for "normal month" cashflow requirements

o Process Xero transactions & reconcile bank accounts

o Monitor bank account balances

o Recommend cash transfers to savings accounts

• Annual Accounting

o Preparation of Xero annual accounts to review stage, then finalise post review

o Setup and complete Xero workpapers, with supporting documentation to reconcile to P&L and BS balances

o Prepare terminal tax workpaper and draft tax return for review, file post review

• Firm/Team KPI Reporting (APS)

o Extract monthly report data - production/fees/write-off's/Age WIP/Age Debtors

o Format to reports - Individuals/Team/Firm

o Circulate to management team

o Firm production & stat's reporting

Payroll:

o Processing 16th & 31st

o Set up direct credit payment

o Payroll reporting 31st

o Leave reconciliation

o Payday filing 18th & 2nd

o PAYE payment

o Leave reporting - director/ team managers (12th)

o Month end reporting - social club report/Sthn cross

o Setup new employees

o Annual review forms (Feb)

o Annual salary review sheet (Feb)

o Prepare Employment contracts and welcome letters

o Update Employee Handbook

o Assist with maintaining, developing, and systemising HR policy

Other

o Ad hoc reporting

o Data extraction/analysis (APS / Pivot Tables)

o Assist with presentation preparation (data/graphs/PowerPoints, etc)

o Other admin tasks that may assist the director or CE

Client accounting: (any surplus capacity)

As the previous on-site role included, other management and HR functions, the role is "estimated" at .5 FTE, and there could be some surplus capacity in future (at .5 FTE). If this is the case any surplus capacity time would be used to complete client annual account work.

Many of the internal annual accounting role components noted above will also apply to client work.

o Monthly Accounting

• GST processing

• FBT calculations and returns

o Annual Accounting

o Preparation of annual accounts to review stage (possibly APS annual accounts with training)

o Setup and complete supporting workpapers, with documentation to reconcile to P&L and BS balances

o Prepare client queries

o Prepare terminal tax workpaper and draft tax return for review

o Process review queries and adjustments to finalisation stage

POSITION COMPETENCIES:

• Proven high level accounting knowledge

• Displays a high-level knowledge and understanding of a professional office environment

• Have acute attention to detail and the ability to develop effective and efficient systems

• Be able to take control, be accountable and autonomous

• Ability to work as part of a team and independently

POSITION, QUALIFICATIONS, EXPERIENCE

• Accounting qualification a preference

• High level studies in business administration would also be highly regarded

• Experience in a management/administration role in a professional office environment

• Proven high level knowledge and experience with:

o Microsoft Office

o Accounting software programs (Xero)

o Firm management programs (APS)

• High level knowledge of general administration processes

• Maturity and responsibility

PERSONAL ATTRIBUTES:

• 100% positive and enthusiastic

• Ability to meet deadlines

• Flexibility

• Absolute respect for confidentiality

• Excellent time management skills

• Excellent communication skills

• Ability to work autonomously

• Ability to prioritise, multitask and work under pressure

• Can do attitude

• Excellent work ethic

• Dedication

• Initiative

• Personality

• Pro active

• Attention to detail

• Organised

• Self motivated

• Continuous improvement attitude

Core Perks and Benefits:

• HMO on your first day + Free coverage for 2 dependents on your 2nd year
• Government-mandated benefits
• 20 Annual Leave Credits
• 13th-month pay
• Birthday Leave
• Bereavement Leave
  

Work Flexibility:

• Hybrid or Work From Home setup option, subject to client approval

This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.

Onsite/Hybrid employee additional benefits:

• Travel Subsidy Allowance
• Free staff house accommodation (for those within a certain distance)
• Free Shuttle service
• Free Lunch
• Free Uniform
• Perfect attendance bonus
  

Additional benefits/perks to all employees

• Onboarding training
• Performance-based salary increase
• Discretionary incentives based on client or individual performance
• Monthly employee engagement
• Birthday Gift
• Weekly treats
• Christmas Hamper
• Anniversary Gift
• Opportunity to travel

Know someone who'd be perfect for this role? Refer them to us through the link below and get rewarded via Gcash for every successful hire:

https://rb.gy/u35c6

• Grad trainees, junior, entry-level, and admin positions: PHP 3,000
• Intermediate positions: PHP 5,000
• Senior and hard-to-fill positions: PHP 8,000

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Check our website to see more:
https://thebackroomop.com/

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