Senior Buying Admin Assistant (6 month contract)

SENIOR BUYING ADMIN ASSISTANT (6 MONTH CONTRACT)
West London (W6)

Contract: 6 month contract with a potential to extend. Full time (5 days a week, Mon-Fri, 9.00am-5.30pm)
Hybrid Working: 3 days in the office, 2 days work from home

Our expanding group of award-winning brands has been established for over 30 years and consists of multiple e-commerce platforms. Our vision is to provide the best service to customers during key events in their life. We believe that their shopping experience as they navigate those big, once in a lifetime milestones, should be exciting, positive and special and we help them make memories. 

We started as the home of wedding gift lists - but now The Cambium Group encompasses so much more, supporting customers through life’s milestones every step of the way. Through our flagship brands The Wedding Shop, The Wedding Present Company and Prezola, we help engaged couples build their dream gift lists with an obsessive focus on gold star customer service at every touch point: from our luxury showrooms to our cutting edge tech platforms. Powered up by our long-term investors Phoenix Asset Management, and with a focus on innovation and digital marketing, we’ve now applied these values to new markets too, bringing one of the UK’s leading wedding planning platforms, Rock My Wedding, to the group, along with lifestyle shopping destination The Homeware Outlet. We are also proud to have launched our newest venture, LittleList in 2023, which is revolutionising the baby gifting market.

We are looking for a Senior Buying Admin Assistant who can support our Buyers by managing a large and accurate product database. The successful candidate will have a keen eye for detail and will have advanced MS Excel skills that enable them to help manage our product database and ensure pricing, margins and products are accurate and are monitored and updated when necessary.

Responsibilities

• Adding and updating products, brands and collections onto our internal back-end system in a timely manner, employing impeccable attention to detail in relation to all product information.
• Managing all SKU information on the range plan, ensuring all internal files and systems match back.
• Being proactive in liaising with suppliers to request price/SKU updates, ensuring prices are in line with agreed terms.
• Accurately updating all price changes and product updates or discontinuations via our internal back-end system in a timely manner.
• Building strong relationships with external suppliers/brands as well as all internal teams.
• Management and troubleshooting of any invoice discrepancies between our Finance team and Suppliers to mitigate any margin erosion.
• Owning the database quality management process, carrying out spot-checks and running reports to identify and rectify any pricing, product information or upload errors.
• Management of samples.
• Creating KPI reports for the Buying team as requested.
• Working collaboratively with the Ecom team to get products loaded/updated on site in a timely manner.
• Carrying out comp shops/competitor analysis and reporting back to the team.
• Liaising with cross functional teams such as customer care, warehouse, and marketing on any product or customer enquiries.
• Supporting the buyer with Brand and Category range reviews.

Requirements   

• Experience as a Buying Admin Assistant or Senior Buying Admin Assistant in a fast-paced Retail/ E-Commerce environment would be ideal.
• Administration experience is essential.
• Advanced MS Excel skills including Pivot Tables and V-Lookups.
• An analytical mind and numerical capability (especially percentages and retail pricing).
• Experience of database management is advantageous.
• An immaculate attention to detail and high level of organisation.
• The ability to work well under pressure and to tight deadlines with great accuracy.
• A self starter who can work independently as well as within a team.
• Excellent verbal and written communication skills.

• 23 days paid holiday per year (plus Bank Holidays)
• Discount Scheme (over 500 Brands) – brands include The White Company, LSA, Nkuku, Le Creuset, Oka, Denby, Garden Trading Company, Neom, Emma Bridgewater, Weber, Soho Home, Blush & Blue and more (discounts of up to 75% off RRP for selected brands)
• A beautiful, dog friendly office with a brilliant team, regular socials and flexible working options
• Extra day of annual leave for your birthday
• Option to purchase additional annual leave at discounted rate