Sr. Administrative Assistant - job 1 of 2

Pay Range: $54,879- $ 71,343 annual compensation

Job Posting Closing on: Tuesday, February  4, 2025

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr. Administrative Assistant job is available with the City of Fort Worth Transportation & Public Works Business Support Division. The ideal candidate must be able to demonstrate strong interpersonal and administrative skills, outstanding customer service in a fast-paced work environment with a strong focus on results, and the ability to adapt to change. This position will provide business support functions to Streets & Stormwater Operations. This position will also work closely with TPW field staff.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area, including one (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Accounts Payable and Purchasing Software (PeopleSoft Financials, or similar ERP Financial suites (Lawson, JD Edwards, Oracle, SAP), Creating requisitions, issuing purchase orders, paying invoices).
• Contract Management.
• HRC/MRC Coordinator to include filing Worker’s Comp Claims and Major Medical documentation.
• Recruitment & Payroll Processing.

The Sr. Administrative Assistant job responsibilities include:

• Supervise staff responsible for accounts payable, processing vendor invoices, payroll and timesheets, worker’s compensation, travel coordination and reimbursement, high volume customer service and other administrative assignments.
• Work with management staff on, recruitment, hiring, termination, and disciplinary decisions or recommendations, conducting performance evaluations, ensuring employees follow policies and procedures.
• Requisitions and purchase orders processing and management, contract management.
• Preparation of reports, writing formal communication and prioritizing projects or assignments to coincide with daily operations.
• Work closely with the staff in Purchasing to ensure contracts are in place for goods and services needed by operations.
• Supporting Streets & Stormwater Operations in the business support functional areas.
• Utilize strong writing skills to prepare, develop, interpret and implement departmental programs, standards, policies and procedures.