Executive Assistant Team Lead

Voleon is a technology company that applies state-of-the-art machine-learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performances, humanitarian aid, opera singing, sports writing, and the submarine service. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, catered lunches, and more.

As the Executive Support Team Lead, you will play a pivotal role in driving organizational efficiency by leading a high-performing team dedicated to supporting company leadership. This position requires a balance of operational oversight and hands-on involvement, ensuring seamless delivery of service while directly contributing to the productivity of executives. You will be responsible for cultivating a team culture that thrives on excellence, innovation, and adaptability, building a support system that acts as a vital engine for company success. Your leadership will empower the team to anticipate needs, streamline processes, and deliver exceptional results that enhance overall organizational performance.

• Manage the support team: Lead and manage a team of assistants who support multiple managers
• Act as an executive assistant for one or more managers: Support individuals within the company (in addition to managing other executive support colleagues)
• Ensure calendars are managed well: Ensure effective prioritization of meetings
• Facilitate Cross-Team Coordination: Coordinate between the Executive Support team and other teams
• Enhance productivity: Use tools and processes to improve productivity
• Meeting Preparation and Follow-Up: Make sure that meetings are well-run
• Oversee travel coordination: Supervise the planning and management of domestic and international travel
• Support confidentiality: Handle sensitive and non-routine information with discretion and integrity
• Help with on-site support: Ensure physical workspaces are organized and well-run (in coordination with the facilities team)
• Oversee event and meeting Logistics: Coordinate meetings and events, including technology needs
• Collaborate on Technology Needs: Liaise with IT to resolve any technical 

• 2+ years leading an executive support team
• Proven skills supporting multiple managers
• A track record of effective leadership of executive support teams
• A bachelor's degree (a plus)

• Ability to lift 15 pounds
• Ability to sit at a desk for extended periods of time

The base salary range for this position is $115,000 to $125,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

Vaccination Requirement

The Voleon Group has implemented a policy requiring all employees who will be entering our worksite, including new hires, to be fully vaccinated with the COVID-19 vaccine.  This policy also applies to remote employees, as such employees will be asked to visit our offices from time to time. To the extent permitted by applicable law, proof of vaccination will be required as a condition of employment. This policy is part of Voleon’s ongoing efforts to ensure the safety and well-being of our employees and community, and to support public health efforts.