Office and Sample Coordinator

Who We Are

ThirdLove disrupted the lingerie industry by empowering women to find their perfect fit online with our innovative Fitting Room® quiz and is one of the original brands to operate 100% direct-to-consumer. All design and R&D is done in-house, and our extensive and complex supply chain is fully managed by our team. Inclusivity is at the core of who we are and how we serve our customers and build our teams.

Traditionally, women were given a choice between two options when it came to their bras and underwear: Be sexy, or be comfortable. Our Cofounders: Dave Spector, Heidi Zak, and Ra’el Cohen, thought that was outdated too — so, in 2013,  they created ThirdLove — a third, better option, which doesn’t force us to choose between being sexy or comfortable. 

What Our Team Embodies

Our culture is collaborative, fast-paced, and data-driven, and we were most recently recognized with the Great Place to Work certification. This recognition is given to a very small percentage of companies who apply for it and determined by employees’ real-time reports of their company culture. Earning this designation demonstrates to us that our team at ThirdLove is  inspired by our mission, engaged in their everyday work, and enjoy partnering with our teammates and customers. If you want to impact millions of people, find your fit, and propel your career forward, we’d love to hear from you.

What We Are Looking For

The Office & Sample Coordinator is responsible for overseeing the daily operations of the office, ensuring a smooth workflow, coordination of office activities, and providing assistance to management and staff. Additionally, this role will be responsible for all inbound and outbound product samples, organization and tracking for the production, wholesale, influencer and PR teams.

What You Will Own And How You Will Make A Difference

1. Office Management: Ensure the office is well-maintained and organized.  Order and maintain supplies in accordance with budget.  Ensure workplace postings are up to date.  Coordinate with building regarding necessary repairs, and arrival of company guests.  Manage conference room bookings and use of common areas by subtenants. Ensure office policies and procedures are followed.
2. Equipment Maintenance.  Oversee management of laptops and peripherals and conference room equipment, including ordering laptops and peripherals, setting them up for new hires, and return of equipment.  Manage conference room equipment, ensuring that equipment is operational on a daily basis.
3. Event Coordination: Coordinate office events, meetings, and team-building activities. Manage logistics for company-wide events and celebrations, events occurring at the ThirdLove stores or other marketing events.
4. Sample Management: Ensure all product / samples are clearly arranged, stored, organized and maintained (production, wholesale and PR).
5. PR Support: Support the brand marketing team to manage PR samples including coordinating and tracking shipments, preparing shipping documents, and ensuring timely and accurate delivery.
6. Wholesale Support: Support the wholesale team with shipment logistics, including coordinating and tracking shipments, preparing shipping documents, and communicating with carriers and clients to ensure timely and accurate delivery.
7. Administrative Support: Handle incoming and outgoing correspondence, maintain and update office records, and prepare and edit documents. Act as a back-up to the EA as needed, to help schedule meetings and support the executive team.
8. Space Planning and Facilities: Coordinate office space planning, seating arrangements, and facilities maintenance. Assist in office relocations or renovations.

You Have

The Office & Sample Coordinator's scope of responsibility encompasses a wide range of administrative and operational tasks essential to the smooth functioning of the office environment and flow of product/samples. This includes managing daily office operations, providing administrative support to various departments, and ensuring effective communication and coordination within the organization and ensures the smooth flow of inbound and outbound samples and product to support the product, marketing and wholesale teams. 

Preferred Skills:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Experience: Proven experience as an office coordinator or in a similar administrative role, with experience in managing office operations and coordinating tasks.
• Skills: Excellent organizational and multitasking abilities, strong verbal and written communication skills, proficiency in Google Suites and Microsoft; ability to maintain confidentiality, and strong problem-solving skills with attention to detail.
• Attributes: Professional demeanor and positive attitude, ability to work independently and as part of a team, and adaptability with a willingness to learn

ThirdLove Offers You

• Competitive salary + equity
• Medical/Dental/Vision insurance
• Paid parental leave
• Flex time off
• Discounted and free products

Diversity

ThirdLove is an equal opportunity employer and values diversity at the company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, genetics, marital status, veteran status, or disability status.

ThirdLove is an E-Verify employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information please visit E-Verify.

Compensation

$25-$27 per hour