Office Coordinator, Office of College Access and Success

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. With over 70% of our staff identifying as people of color, we exemplify diversity, equity, and inclusion. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the North Star mission of preparing its students for success at competitive four-year colleges and universities. 

SPECIFIC RESPONSIBILITIES (including but not limited to)

• General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
• College Visit Coordination–Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
• Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
• Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software.  Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  
• Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
• Professional Development – Participates actively in all training and professional development sessions throughout the year
• Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULE

• Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
• Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish or Portuguese language skills a plus but not required
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

Compensation

Compensation for this role is between $18.92 and $29.13 per hour. Most candidates who meet job description requirements will receive an offer of $18.92 - $20.47 per hour. 

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer). 
• Extensive, best-in-class training and development  
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
  • 403(b) retirement savings program + employer match
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits

*A detailed list of all benefits is located HERE.

Uncommon believes in the importance of being a diverse, equitable, and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [email protected].