Administrative Assistant

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts university. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Job Description

The Administrative Assistant for the Physician Assistant Program reports to Director of the Physician Assistant Program. This role provides general administrative support to faculty and is responsible for implementing administrative systems and procedures in accordance with University of Mount Saint Vincent policies. This role also includes assisting with admissions processes, ensuring a smooth and efficient experience for prospective students.

Responsibilities:

• Collaborate with academic and clinical administrative assistants, as well as other program-dedicated administrative staff.
• Maintain an organized and efficient workflow process.
• Order supplies based on program needs.
• Assist with record-keeping of expenditures and requests.
• Support the coordination of program events.
• Submit work orders for repairs and manage equipment and supply inventory.
• Draft correspondence under faculty guidance.
• Schedule meetings and appointments.
• Record, organize, and maintain minutes for all faculty meetings.
• Facilitate exam proctoring.
• Work closely with the admissions team and assist with accreditation tasks as assigned.
• Perform other duties as assigned

• Strong organizational skills with the ability to multitask effectively
• Proficiency in Microsoft Office
• Excellent verbal and written communication skills
• Bachelor's degree required

The allotted salary for $64,350

• Comprehensive health, dental, and vision insurance
• Flexible Spending Accounts (FSA) for medical and dependent care
• 100% employer sponsored life insurance, AD&D insurance and Long term disability
• Retirement plan with employer matching
• Paid time off, including vacation, sick leave, and holidays
• Professional development opportunities via Coursera
• Tuition benefits for employees and their dependents
• Commuter benefits
• Employee Assistance Plan