Event Coordinator

Imagine standing at the top of the Empire State Building, taking in the breathtaking view. From the online booking to the seamless entry, every part of your ticketing experience was designed and supported by Ventrata. An industry-leading SaaS platform that helps attractions, tours, and activities to create memorable experiences.

Backed by a passionate team, headquartered in London and with offices in Brno, Lisbon, and remote teams worldwide, we’re expanding rapidly across multiple markets and verticals. Our mission is to help businesses of all sizes scale and grow while preserving their unique identity and spirit.

Be a part of something extraordinary, where your ideas and contributions truly matter. Let’s shape the future of travel together.

We are seeking a highly organized and detail-oriented Event Coordinator to oversee the end-to-end planning and execution of company events (such as team-building activities, retreats, and off-sites), trade shows, and the Ventrata Open client conference. This role requires strong logistical oversight, vendor coordination, and on-site management to ensure seamless event delivery. The ideal candidate will have a keen eye for detail, excellent problem-solving skills, and the ability to align events with organizational goals and budgets.

Responsibilities:

• Plan, coordinate, and execute events from conception to completion.
• Manage event logistics, including venue selection, catering, transportation, and scheduling.
• Oversee vendor negotiations, contracts, and relationships to ensure cost efficiency and quality.
• Develop and manage event budgets, ensuring cost control and alignment with financial objectives.
• Handle on-site event operations, troubleshooting issues in real time to ensure a smooth experience.
• Manage travel arrangements for trade show participants. 
• Collaborate with internal teams to align events with company goals and brand standards.

• Proven experience in event planning and coordination.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Ability to work under pressure and problem-solve in fast-paced environments.
• Proficiency in budgeting and vendor management.
• Willingness to travel as needed for event planning and execution.
• C1 communication skills in English.

• We are fairly informal about working hours. We want to make sure you like your job and wanna go an extra mile for us.
• Unlimited paid holiday days.
• Start-up working environment.
• WFH or work remotely.
• Team buildings and company remote office. Sounds boring? The whole team met in Spain, South Africa, Italy, Portugal, and France. We also enjoy a spontaneous beer after work or any sports activity.
• Office in Brno and Lisbon. We have two office locations: the core team is located in Brno and we have one newly opened office in Lisbon. How does working for a month from Lisbon sound? :)
• Young and passionate team.
• Refreshments and delicious coffee in the office area.
• Hardware/ remote setup package.
• Competitive salary and regular salary revaluation.
• Bonuses based on company performance.

Did we catch your eye or maybe also your heart and do you want to become part of the Ventrata family? Send us your CV in English and join us!