HR Recruitment Assistant

Our client is a leading commercial kitchen exhaust cleaning company with over 30 years of experience servicing the hospitality industry and corporate businesses across Australia.

They are now looking to hire a detail-oriented HR Recruitment Assistant to support their HR Coordinator in managing recruitment and general HR matters.

Key Responsibilities:

• Recruitment Support & Coordination
• Assist the HR Coordinator in posting job advertisements and managing job board listings.
• Screen resumes and shortlist candidates based on job requirements.
• Schedule interviews and coordinate with hiring managers and candidates.
• Follow up on interview feedback and next steps.
• Maintain communication with candidates throughout the hiring process.
• Onboarding & Employee Documentation
• Prepare employment contracts and new hire documentation.
• Ensure completion of pre-employment checks and certifications.
• Follow up with new hires on onboarding requirements.
• Assist in setting up system access and HR documentation for new employees.
• HR Compliance & Reporting
• Maintain recruitment records and HR databases.
• Track HR compliance, ensuring documentation is up to date.
• Assist in monitoring HR metrics such as time-to-fill, headcount, and turnover rates.
• Generate reports on recruitment status and onboarding progress.
• Process Improvement & Administrative Support
• Support the HR Coordinator in refining recruitment workflows for efficiency.
• Provide administrative support to the HR team on recruitment and general HR matters.
• Follow up with hiring managers and employees on outstanding HR tasks.

• 1–3 years of experience in HR recruitment, onboarding, or HR administration.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Strong attention to detail and ability to manage multiple recruitment tasks.
• Experience using HR software such as Employment Hero or similar (preferred).
• Ability to work independently with minimal supervision.
• Strong organisation and time management skills to meet deadlines.
• Experience working as an administrator or virtual assistant in a cleaning or facility services company is a plus.
• Experience supporting Australian clients is highly desirable.

• Training will be provided
• Permanent remote work arrangement
• Australian Company with a fantastic company culture
• Day shift (following Sydney Time)
• Annual leave
• HMO
• Christmas Bonus equivalent to 1 month's wage (pro-rata)