Accounts Payable / Accounts Receivable Associate

Vortexa is a fast-growing international technology business founded to solve the immense information gap that exists in the energy industry. By using massive amounts of new satellite data and pioneering work in artificial intelligence, Vortexa creates an unprecedented view on the global seaborne energy flows in real-time, bringing transparency and efficiency to the energy markets and society as a whole.

http://www.vortexa.com/

We are looking to an outstanding individual to manage the payables and receivables areas of our business; ensuring timely invoicing of and payment by our customers, reducing outstanding debt as well as timely payment of our partners and suppliers and to contribute to cash flow / working capital management, working with our Financial Controller and CFO.

The successful candidate will be an experienced and commercial finance professional with a proven track record working in a fast paced, high growth business. 

Accounts Receivables and Credit Control

• Raise and process sales invoices and process receipts for clients.
• Reconcile customer accounts to ensure all payments and invoices match Investigate discrepancies and resolve them promptly.
• Chase overdue invoices through phone calls, emails, and letters. Negotiate payment terms and repayment plans when necessary.
• Prepare regular reports on aging debt, bad debts, and collection performance. Provide forecasts on cash flow related to receivables.
• Ensure adherence to credit policies and company financial guidelines. Assist with KYC requirements from prospective clients.
• Build strong relationships with clients to ensure timely payments and dispute resolution.
• Collaborate on credit control, liaising with clients for timely payments and negotiating terms.
• Reconcile bank statements through Xero Bank feed and resolve discrepancies.

Accounts Payable

• Validate and process invoices for payment ensuring correct approval processes are within company guidelines.
• Maintain vendor accounts and resolve discrepancies. Build and maintain positive relationships with vendors.
• Reconcile AP sub-ledger to the general ledger. Ensure proper accounting of all transactions.
• Prepare and execute payment runs. Ensure payments are made in line with payment terms and company policies.
• Generate monthly reports on AP performance, outstanding liabilities and cash flow.
• Manage and maintain the purchase ledger, ensuring invoices are processed promptly.
• Oversee the end-to-end payment process.

General

• Support external audits and ensure compliance with company policies.
• Provide administrative support to the finance team as required.

• Proven experience (2-3 years) in accounts receivable, credit control and accounts payable.
• Bachelor’s degree in Accounting, Finance, or Business Administration
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Proficiency in Microsoft Excel and accounting software (Xero ideally)
• Be able to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.

• A vibrant, diverse company pushing ourselves and the technology to deliver beyond the cutting edge
• A team of motivated characters and top minds striving to be the best at what we do at all times
• Constantly learning and exploring new tools and technologies
• Acting as company owners (all Vortexa staff have equity options)– in a business-savvy and responsible way
• Motivated by being collaborative, working and achieving together
• A flexible working policy- accommodating both remote & home working, with regular staff events
• Private Health Insurance offered via Vitality to help you look after your physical health
• Global Volunteering Policy to help you ‘do good’ and feel better