Production Administrator

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started. 

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us. 

About the team:

Web Summit Live Events Team is central to creating world-class attendee experience on a global scale. Designers, event coordinators, producers, stage managers and many others work hand in hand to produce all elements from stages to exhibitions through to live operations and attendee experience for our events around the world.

We are seeking an experienced Production Assistant  to join our Live Events division, the role will support the team with key project and administration tasks in producing and delivering all our global events.

• Coordinator internal and external meetings and preparing meeting packs.
• Taking minutes and managing  the minute taking function across the division. 
• Act as professional first point-of-contact for key external stakeholders.
• Manage Senior Management diaries and calendars. 
• Managing information flow and task execution/allocation in a timely and accurate manner.
• Creating reports, presentations, briefing papers and other documents.
• Providing project management support.
• Establish strong relationships across the business in order to ensure positive working interactions at all times.

• Excellent interpersonal, time management and organisational skills.
• The capacity to work under pressure and meet tight deadlines.
• The ability to research, analyse and present complex information in an easy to understand manner.
• Adaptability and flexibility since you will be required to complete a wide array of duties.
• Google suite for diary management, emails, folders, calendar and contacts.
• Excel in order to produce spreadsheetsPowerPoint to create charts, graphs, trends, presentations, etc. 
• Advanced MS Office skills.

Benefits and perks:

- Hybrid-working model open to all employees.

- Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.

- Pension contribution up to 6%(Irish based only)

- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.

- Company laptop, generous annual leave and flexible working arrangements.

- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.

- Annual company get-togethers, charity days, and monthly wellbeing talks.

- Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.