Billing Clerk

About Us

Williamsburg Learning (WL) is an educational services provider that provides curriculum, mentors, and courses for Williamsburg Academy, Leadership Academy of Utah, Williamsburg Academy of Colorado, and other partner schools. Our mission is to prepare promising students for meaningful lives as principled leaders and we do that by providing transformational learning experiences. 

We have several values that are very important to all team members. If these values speak to you, you are excited about the job description, and you meet the listed qualifications, we want to hear from you!

Growth: We seek to be constantly learning and growing both personally and professionally. 

Right Action: We strive to do the right thing for colleagues and customers at all times.

Culture of Belonging: We’re real. We’re authentic. We know there’s more to life than just work, so we try to make it fun and build real connections with each other as we go.

About the Role

Note: The responsibilities of this position will primarily be done remotely. Additionally, this position may act as a Substitue or Guide for our in-person Adventures program during the school year.

Assist the Billing Accountant with various tasks ranging from accounts receivable purchase orders, invoicing, and collections to responding to parent communications and employee/vendor A/P inquiries

Accounts Receivable

● Purchase order processing

● Collection on Self-Pay Families

● Assist with Invoicing

● Correspond with parents/partner schools

● Record & allocate deposits

● Parent and/or charter outreach/communication

Accounts Payable

● Assist in paying vendors/employees

● Assist with vendor/employee inquiries

● Assist in year end 1099 processing

Organization

● Continued learning with state education scholarship programs

● Assist with growth management of state education scholarship programs

● Documentation of procedures in Asana/Trainual

● Task management in Asana

● Fluency in multiple platforms: Trainual, Asana, SIS, Hubspot, Zoom, Quickbooks Online,

Grow, RingCentral, Google Workspace, LastPass, ClassWallet, Bill.com, Paychex, Loom etc.

• Reliable land dependable
• Your own computer, internet, and sufficient web cam/microphone
• Accessible during work hours of 9am-4pm MT (Accessible to answer questions & attend meetings. The actual work does not need to happen during this time)
• Available for weekly team meetings - usually mid afternoon.
• Google Workspace experience (Gmail, Calendar, Drive, Docs, Sheets, Chat, etc.)
• Strong communication and collaborative skills

• Bookkeeping or finance experience
• Quickbooks Online & Bill.com experience
• General knowledge of A/R and A/P

• This role offers a unique opportunity to work directly with a visionary leader in an entrepreneurial setting. Our Visionary is dedicated to fostering a collaborative and engaging work environment, where the EA will have opportunities for growth, skill development, and meaningful contribution.
• This is a part-time remote role (10-15 hours per week) with occasional opportunities to attend events, engage with high-level professional networks, and increase responsibility and compensation over time.
• This role also offers Paid Time Off (PTO) and a 401k with up to 4% company match
• $20 per hour