This is an opportunity to join our support function at an exciting time as we move to a new Central London office location. We will soon be moving to an upmarket building with high end facilities, making the commute to the office rewarding for our staff.
Providing high-quality, effective, and efficient Facilities Co-ordination. You will be the first point of contact for staff at our London office. Successful applicants will ensure a great first impression, welcome staff and visitors, and embody Xodus values for an inclusive work environment, health, safety, and environmental matters, creating THE place to work.
A friendly and approachable person with a ‘can do’ attitude is required. The ability to manage your own workload and use your initiative to find solutions to practical matters are key attributes for this role. You will work as part of the wider UK facilities team, contributing to improvement suggestions to provide an ever-evolving service to our staff globally. As this role includes reception duties, it will be office-based working core business hours.
Key Accountabilities
Key Responsibilities
· Greet visitors and carry out HSE inductions.
· Ensure any office works or maintenance comply with regulations
· Project manage any office building works and local office modifications.
· Establish and maintain emergency evacuation procedures and drills
· Ensure any hazards, near misses, accidents, or incidents are recorded.
· Conduct and record monthly office safety inspections.
· Book staff travel.
· Review DSE assessments.
Experience
· Travel booking in a busy environment.
· Customer service role.
· Experience in office and building services is an advantage.
· Experience of working during an office refurb/move is an advantage.
Skills and Behaviours
· Good communication skills with the ability to communicate clearly, professionally, and accurately.
· Strong organisational and prioritising skills.
· Detail orientation paying close attention to detail to ensure accuracy and completeness
· Social skills; you will be the person everyone wants to speak to and will set the tone for the office.
· Problem solver ready to think on your feet when the unexpected happens.
· Good at multitasking and staying on top of a busy workload.
· Reliable.
· Continuously seeks to deliver improvements.
· Passionate about sustainability and environmental stewardship.
· Ability to influence.
Xodus is dedicated to fostering an equitable, diverse and inclusive workplace where, every voice is valued, every perspective is celebrated, and everyone has the opportunity to thrive.
Connect with like-minded individuals and allies through our Employee Networks, including Xodus Women's Network, X Pride, Neurodiversity Network and Wellbeing Network.
Join us at Xodus and be part of a team that's shaping the future of energy. Together, we have the power to create change and make a difference. Apply now and let's build a brighter, more sustainable future, together!
We look forward to receiving your application!
Closing date for all applications is
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Join Xodus as a Facilities Coordinator and be a vital part of our dynamic team at a thrilling time of transition to our new upscale Central London office. This role is your opportunity to shine, providing exceptional, high-quality facilities coordination while being the first friendly face our staff and visitors will meet. Your can-do attitude and problem-solving skills will be essential as you craft a welcoming and safe environment that embodies our values around inclusivity and sustainability. You'll handle a variety of tasks including leading health and safety measures, managing maintenance, and ensuring compliance with regulations. Being part of the UK facilities team means sharing innovative ideas to continually improve our services. Your role will be office-based, and you’ll get to enjoy building strong relationships with our suppliers and supporting your colleagues to create THE place to work. If you thrive in a diverse, fast-paced environment and want to play a key role in making a positive impact, this position at Xodus is calling your name! Plus, enjoy our flexible work arrangements that balance office and home life. With comprehensive benefits and a commitment to sustainability, Xodus is the perfect place to grow your career while making a difference in the world. We can’t wait to welcome you on board to help us shape the future of energy together!
Xodus Group is an independent, international energy consultancy founded on an integrated approach to energy challenges. Operating worldwide in two key energy markets – Oil & Gas and Low Carbon – Xodus fosters a dynamic culture that encourages str...
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