Construction Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our client, who focuses on the Construction area. The ideal candidate, will have excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations, support with marketing tasks and supporting our mission of skill-based excellence.

Role & Responsibilities:

• Administrative Support: Provide comprehensive administrative support to ensure efficient office operations, including scheduling assistance in ordering office supplies and equipment and working with vendors.
• Meeting Coordination: Assist in scheduling meetings, including preparing agendas and ensuring all logistics are in place. Participating in such meetings to send out summaries as they are finished to all participants.
• Marketing & Social Media Posting: Create media for our social media (Instagram) platforms to post 2-3 times a week, being able to keep up with the trends in the market.
• Expense tracking with QuickBooks: Proficiency using QuickBooks to keep track of expenses, analysis of such and the t.
• Job Listening & Recruitment: Assist in planning, posting, and recruiting for internal roles as needed.
• Other Duties as Assigned.

• 2+ years of progressive administrative support.
• Background experience in the Construction sector.
• Ability to handle sensitive and confidential information
• Proficiency with QuickBooks.
• Nice-to-have: BuilderTrend.
• Proficient in Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint, etc.)
• Excellent communication skills
• Ability to multi-task, prioritize, and manage time effectively
• Ability to work independently and as part of a team

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer