Facilities Manager

Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.

Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.

We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense.

The Role

Abridge is a rapidly growing company expanding its footprint across key U.S. markets. With offices in San Francisco, New York, Pittsburgh, and Chicago, we are looking for a proactive and highly organized Facilities Manager to oversee and optimize the physical environments of our office spaces. This role is pivotal in ensuring the smooth operation of our facilities, supporting a positive and productive work environment for employees, and maintaining a high standard of safety, cleanliness, and functionality across all locations.

What You’ll Do

• Oversee facilities operations: Manage the physical operations of our San Francisco office and coordinate facilities management across new locations in Pittsburgh, Chicago, and New York. Ensure all offices are well-maintained, functional, and safe, handling maintenance requests, managing building systems (HVAC, lighting, plumbing), and ensuring offices are fully stocked with necessary supplies and equipment.

• Lead office set-ups and space optimization: Lead the planning, setup, and optimization of office spaces to align with the company's growth and employee needs. This includes managing office moves, layout changes, furniture procurement as needed, and coordinating with vendors for new office builds or renovations. You’ll ensure all locations are conducive to a productive, collaborative environment.

• Manage vendor relationships and budget: Cultivate and maintain strong vendor relationships, negotiate contracts, and oversee service level agreements (SLAs) for all facilities-related services. You will also develop and manage the facilities budget, tracking expenses for repairs, office supplies, and other related costs, while identifying opportunities for cost savings and process improvements.

• Ensure compliance and safety standards: Develop and enforce health, safety, and environmental protocols in all office locations, ensuring compliance with OSHA and other local regulations. Regularly audit facilities for safety, coordinate emergency preparedness, and manage risk mitigation, while promoting sustainable practices and initiatives across all office spaces.

What You’ll Bring

• 7+ years of experience in facilities management, property management, or a related field, with a background in managing multiple office locations

• Familiarity with building systems, maintenance procedures, safety regulations, and environmental standards

• Strong organizational and project management skills with the ability to prioritize tasks and meet deadlines

• Excellent communication and interpersonal skills with the ability to interact with employees, vendors, and senior management

• Ability to travel between office locations as needed, particularly to San Francisco and New York

Why Work at Abridge?

• Be a part of a trailblazing, mission-driven organization that is powering deeper understanding in healthcare through AI!

• Opportunity to work and grow with talented individuals and have ownership and impact at a high-growth startup.

• Flexible/Unlimited PTO — Salaried team members can take off as much approved time off as they need, plus 13 paid holidays

• Equity — For all salaried team members

• Medical insurance — We pay 100% of the premium for you + 75% for dependents. 3 Aetna plans to choose from.

• Dental & Vision insurance — We pay 100% of the premium for you + 75% for dependents. 2 Aetna plans to choose from.

• Flexible Spending (FSA) & Health Savings (HSA) Accounts

• Learning and Development budget — $3,000 per year for coaching, courses, workshops, conferences, etc.

• 401k Plan — Contribute pre-tax dollars toward retirement savings.

• Paid Parental Leave — 16 weeks paid parental leave, for all full-time employees

• Flexible working hours — We care more about what you accomplish than what specific hours you’re working.

• Home Office Budget — We provide up to $1,600 in a one-time reimbursement to set up your home office.

• Sabbatical Leave — 30 days of paid Sabbatical Leave after 5 years of employment.

• ...Plus much more!

Life at Abridge

At Abridge, we’re driven by our mission to bring understanding and follow-through to every medical conversation. Our culture is founded on doing things the “inverse” way in a legacy system—focusing on patients, instead of the system; focusing on outcomes, instead of billing; and focusing on the end-user experience, instead of a hospital administrator's mandate.

Abridgers are engineers, scientists, designers, and health policy experts from a diverse set of backgrounds—an experiment in alchemy that helps us transform an industry dominated by EHRs and enterprise into a consumer-driven experience, one recording at a time. We believe in strong ideas, loosely held, and place a high premium on a growth mindset. We push each other to grow and expose each other to the latest in our respective fields. Whether it’s holding a PhD-level deep dive into understanding fairness and underlying bias in machine learning models, debating the merits of a Scandinavian design philosophy in our UI/UX, or writing responses for Medicare rules to influence U.S. health policy, we prioritize sharing our findings across the team and helping each other be successful.

Diversity & Inclusion

Abridge is an equal opportunity employer. Diversity and inclusion is at the core of what we do. We actively welcome applicants from all backgrounds (including but not limited to race, gender, educational background, and sexual orientation).

Staying Safe - Protect Yourself From Recruitment Fraud

We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @abridge.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions.