Project Coordinator

OVERVIEW

The Project Coordinator is responsible for supporting day to day, on-time project workflow through all phases of marketing and creative projects from initiation through review, approval, and final delivery with tracking responsibilities. This position requires expert communication, organizational skills, and some knowledge of brand creative processes. In addition, this position will facilitate, schedule, and support in driving creative review/ approval meetings. This role interacts with all cross functional partners in addition to the creative team. The ideal candidate thrives on preparation, is focused on ideating solutions, adaptable, and exceptional with time management in a fast-paced environment.

RESPONSIBILITIES  

• Track bandwidth of the Creative team, including Copy and Design by strategically managing the resources of the group to prioritize requests, maximize efficiency, and generate best-in-class results
• Intake, organize, and assign project requests in Asana project management system
• Partner with cross-functional teams to outline needs, timing and delivery of all creative for use across channels
• Communicate timelines, due dates, and approvals to keep programs on track and aligned with business goals, supporting strategic priorities
• Ability to anticipate and predict potential roadblocks, manage frequent changes and delays in fast-paced situations
• Ensure final and accurate delivery for marketing materials such as newsletters, site assets, retail assets, and other collateral as needed on a daily and timely basis
• Check final creative for accuracy prior to asset delivery
• Clearly monitor and manage internal expectations with internal clients on project status and updates
• Provide day-to-day communication & support to the following internal teams including but not limited to Creative, Marketing, PR, Paid Media, People, Social, Site, and CRM teams

REQUIREMENTS

• Bachelor’s degree in Marketing, Communications, or related field and/or commensurate experience
• Must have 1-2 years of project coordinator and/or traffic management experience as part of a retail fashion/beauty brand, internal creative agency, or similar related area
• Must have knowledge of timelines for graphic design, copy, creative and digital processes as they relate to workflow
• Must have experience with regard to multi-tasking, prioritizing/reprioritizing projects, and working into extremely tight deadlines in a very fast-paced environment
• Must be self-managed, self-motivated, proactive, detail oriented, extremely organized and a team player who works collaboratively and constructively
• Must have experience managing workflow, planning, problem solving and communication skills
• Must be able to self-manage projects and work within deadlines, with flexibility to pivot and shift as needed
• Must possess exceptional follow up skills and approach everything with a keen sense of urgency
• Experience working with Asana, Figma, or similar project management system is a plus in addition to MS Office

The base salary range for this position is $68,000-$75,000 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.

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