Administrative Assistant - job 1 of 9

About Us:
At Nexmos Design, we specialize in creating innovative and customized design solutions for a variety of industries. Our team is driven by creativity, passion, and a commitment to excellence, delivering cutting-edge services to meet our clients’ needs. We pride ourselves on providing a collaborative, supportive work environment where every employee can thrive. As we continue to grow, we are looking for a dedicated Administrative Assistant to join our dynamic team.

Job Description:
We are seeking an organized and proactive Administrative Assistant to provide essential administrative support to our team in San Antonio, TX. You will be responsible for a wide range of tasks aimed at ensuring smooth office operations, supporting team members, and helping maintain an efficient work environment. The ideal candidate will have excellent organizational skills and a strong attention to detail.

Responsibilities:

• Manage and schedule meetings, appointments, and travel arrangements for team members.
• Answer phone calls and direct them to appropriate personnel.
• Maintain and organize office filing systems, both physical and electronic.
• Prepare and edit documents, reports, and presentations.
• Assist with payroll, invoicing, and budgeting tasks as needed.
• Handle office supplies and equipment inventory.
• Coordinate internal communication and serve as a liaison between departments.
• Support project managers and senior staff with administrative tasks.

Skills & Qualifications:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with office software (e.g., Microsoft Office, Google Workspace).
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Previous administrative experience is a plus.
• High school diploma or equivalent; additional qualifications in administration or office management are a plus.

Benefits:

• Competitive salary range of $42,000 - $60,000 per year.
• Opportunities for professional growth and career advancement.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• A positive and collaborative work environment.
• Ongoing training and development to help you succeed.