Assistant Event Coordinator - job 1 of 6

About Us:

At Next Coms Talk, we specialize in delivering bespoke communication solutions tailored to your unique needs. As a premier call centre, we pride ourselves on offering personalized and high-quality service that goes beyond the standard.

Job Title: Assistant Event Coordinator

Job Summary:
We are seeking a highly organized and enthusiastic Assistant Event Coordinator to join our dynamic team. In this role, you will work closely with the Event Coordinator to plan, organize, and execute events of varying sizes and types. Your primary responsibility will be to provide support in all aspects of event planning and execution, ensuring events run smoothly and meet client expectations.

Key Responsibilities:

1. Event Planning Support:

   • Assist in planning and coordinating all aspects of events, including logistics, scheduling, vendor management, and budgeting.
   • Conduct research on venues, vendors, and suppliers, and assist in negotiations to secure favorable contracts.

2. Administrative Tasks:

   • Maintain detailed records of event plans, budgets, and communications.
   • Prepare and distribute event-related documents, such as invitations, schedules, and promotional materials.

3. Vendor and Client Coordination:

   • Communicate with vendors and suppliers to confirm details and ensure timely delivery of services.
   • Act as a point of contact for clients, addressing inquiries and providing updates on event progress.

4. On-Site Event Support:

   • Assist with event setup, coordination, and teardown.
   • Troubleshoot and resolve issues during events to ensure a seamless experience for attendees.

5. Post-Event Follow-Up:

   • Collect and organize feedback from clients, attendees, and team members to evaluate event success.
   • Support the preparation of post-event reports, including financial summaries and recommendations for future events.

• Strong organizational and multitasking skills, with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management software (e.g., Cvent, Eventbrite).

Benefits

• Competitive salary of $53,000 - $60,000 per year.
• Opportunities for professional growth and advancement within the company.
• Comprehensive training and onboarding to ensure your success.
• Supportive and inclusive work environment.
• Paid time off and other standard benefits.