HR Administrative Assistant

Asian Health Services, founded in 1974, provides health, social, and advocacy services for all regardless of income, insurance status, immigration status, language, or culture. Our approach to wellbeing focuses on “whole patient health,” which is why we provide more than primary care services, including mental health, case management, nutrition, and dental care to more than 50,000 patients in English and 15 languages: Korean, Lao, Burmese, Mandarin, Cantonese, Spanish, Portuguese, French, Mien, Karen, Mongolian, Karenni, Tagalog, Khmer, and Vietnamese. We offer medical, dental, and mental health services for all ages.

Location: HQ

Job Summary:

Under the supervision of the HR Director the HR Administrative Assistant is assigned responsibility for providing a wide range of administrative, operational, and organizational services for senior clinic management including the Clinic Executive Assistant, Director of Clinic Operations, and for the physician staff. The diverse nature of work requires independent judgment and discretion, ongoing interaction with providers, clinic staff, and co-workers. The coordinator requires strong organizational and interpersonal skills with the ability to interpret and enforce clinic policy.

• Provide clerical and administrative support to senior staff and Executive Assistant as assigned.
• Assist in the management of scheduling and coordinating meetings across all clinic sites.
• Act as a backup for the Clinic Executive Assistant, ensuring continuity in administrative operations.
• Assist with scheduling and coordinating staff for Saturday clinics, ensuring proper coverage and efficient operations.
• Assist with other administrative duties and special projects as assigned, contributing to the overall efficiency of the clinic and departments.

• Fosters an environment that promotes trust and cooperation among clients and staff.
• Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.
• Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.
• Participates in general membership meetings, fundraisers, and other public events, as required.
• Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.
• Attends AHS staff retreats and Board of Directors meetings, as required.
• Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency

• An AA degree or some college-level training with two years of relevant work in administration or
• A high school diploma and four years of relevant work experience along with increasing responsibilities 

• Commitment to working in the Asian community, to community health care preferably with community health clinics

• Proficiency in MS Office and competence in word processing 

Note: This is a full-time, temporary role expected to last for one year.

BENEFITS:

Medical, Dental, Vision premiums 100% paid by AHS

12 Vacation Days

12 Sick Days

12 Holidays and 3 Floating Holidays

3% 403B Employer Contributions and up to 2% Employee Match Contribution

Transportation Benefit Paid by AHS

FSA/Dependent Care Assistance

Long Term Disability