Executive Assistant

Executive Operations Team at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration. In this role, you will be supporting members of our [insert final . 

What you’ll do

You will work with our Chief Revenue Officer and our Chief Marketing Officer to help streamline operations, enabling them to focus on high-impact priorities, maintain strategic alignment, maximize productivity, and support the company’s next phase of growth. You will be the steward of their time, coordinating internally and externally to plan seamless meetings, travel, and offsites. You will help organize team meetings and internal processes and learn about the exciting world of Go-To-Market within a fintech company. 

Responsibilities

• Act as the steward of time for our CRO and CMO, including scheduling meetings, arranging travel, and prioritizing engagements.
• Assist in coordination of domestic and international travel with meticulous attention to detail, including booking flights, accommodations, transportation, and itineraries.
• Support the executives in all daily duties, ensuring that they are prepared, organized, and ready for what each day brings. This includes presentations, meeting preparation, and project management.
• Collaborate effectively with peers, colleagues, and cross-functional partners to support company-wide projects and goals.
• Serve as the on-site point of contact for corporate visits, welcoming external clients, partners, and candidates.
• Work closely with the Recruiting team to schedule and facilitate interview schedules for the executives.
• Help organize, facilitate, and prepare for team All Hands meetings and decision-making forums.
• Maintain a high level of responsiveness in all communications, ensuring timely and accurate responses to inquiries. Assist with internal and external written communications, ensuring clarity and professionalism.
• Plan and facilitate team events including offsites, happy hours, and celebrations. You’ll have the opportunity to take on projects that impact the entire company and work across departments to achieve outcomes (i.e. help plan & execute events like SKO, GTM leadership onsites, and team offsites)
• Collaborate with other Executive Assistants for critical company processes including weekly, monthly, and quarterly internal meetings
• Maintain the highest level of confidentiality and discretion in handling sensitive information.
• Act as a culture carrier for Brex overall

Requirements

• 5+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in Sales or Marketing
• Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
• Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Excellent problem-solving, time-management, and prioritization skills
• Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
• High degree of discretion and integrity, especially when taking care of confidential information
• Must be willing to work in office 2 days per week on Wednesday and Thursday

Compensation

The expected salary range for this role is $103,960.00-$129,950.00. However, the starting base pay will depend on several factors, including the candidate’s location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.