Scheduling Coordinator

Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services.  Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders!  In other words, we are working to create citizenship for all those who work and live in our Communities.   

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions.  At CLC - Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices.  We believe that by honoring and celebrating our diversity, we create unity. 

In some cases, the information in a job description may have skills that you are not sure are in line with your previous experience.  If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us.  We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member.  We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect! 

We are also excited to have received the “Worlds Best Workplace” designation for 2024 – 2025 which came through our own Employee’s positive feedback about our workplace!    

Pay range is $22.75 - $25.56 / hour

Position Summary

Under the direction of the Director of Staffing and Scheduling, responsible for developing, coordinating and assigning schedules for nursing staff in the community. Maintains the nursing schedule in accordance with budgetary and census needs. Fills vacancies based upon best fit from a financial and skills need perspective.  Accountable for maximizing current labor force hours. Expected to manage multiple tasks simultaneously and triage priorities.

Essential Duties

• In compliance with established staffing guidelines is responsible for creating and coordinating daily, weekly, on-call, weekend and holiday nursing schedules.
• Tracks and reports attendance records for nursing staff.
• Updates and orders nursing forms as required.
• Performs clerical and data management tasks as assigned. 
• Takes and records call ins and fills vacancies as per department guidelines. Oversees trading of shifts in compliance with department guidelines. Manages PTO requests with the oversight of the DON or designee.
• Routinely communicates effectively with the Director of Nursing or designee regarding schedule issues.
• Assists with troubleshooting of problems and is responsible for resolving minor complaints/concerns.
• Manages time and attendance and approves time record for payroll purposes.  
• Other duties as assigned.

Basic Qualifications & Experience

• Education High School Diploma or equivalent. 
• At least 1 year of proven scheduling experience in a healthcare environment Requires broad knowledge of healthcare operations, including medical terminology, compressed workweeks, shift differentials, and wage and hour laws.
• Must be proficient in Excel, Word, Outlook, Time and Attendance Payroll system
• Must be proficient in basic business math
• Must possess excellent communication and customer service skills. Must be able to read, write and speak the English language.
• Must be able to read, write and speak the English language

Working Conditions / Physical Requirements

• Light physical effort required by handling objects up to 20 pounds occasionally and/or up to 10 pounds frequently.
• Sits, stands, bends and moves intermittently during working hours.
• Is subject to frequent interruptions.
• Interacts with residents, family members, visitors frequently.

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider!  These may vary based on the status of the role (PT, FT, or PRN).  

•    Health Coverage

•    Health Savings Accounts 

•    Retirement (with match)

•    Dental, Vision, Disability & Life Insurance

•    Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities – a place of belonging.  Please let us know if you require accommodation during the interview process.

We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.  This position will be accepting applications through January 3, 2025.  Job posting may close early due to the volume of applicants.    

All your information will be kept confidential according to EEO guidelines.