Assistant Director of Programmatic Fiscal Affairs, Bureau of Controller

OPEN TO CANDIDATES PERMANENT IN THE TITLE OF ADMINISTRATIVE ACCOUNTANT AND THOSE REACHABLE ON THE CIVIL SERVICE LIST EXAM # 8050**

PROGRAM AND JOB DESCRIPTION:

The Bureau of the Controller within the Division of Finance is seeking to hire an Admin Staff Analyst NM to perform duties as an Assistant Director of Programmatic Affairs.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Under the direction of the Director of Programmatic Fiscal Affairs, directly supervise payment analysts that are responsible for all payments and accounting activities for the Division of Mental Hygiene

Ensure compliance with all applicable standards and directives from the City oversight entities including the New York City Comptroller, the Policy and Procurement Board (PPB) and Financial Information Systems Agency (FISA) as well as state, federal and non-governmental entities where necessary

Assist with training unit subordinates in new procedures, fiscal systems and or job skills, as needed. Orient new unit employees to office rules, policies, and procedures.

Meet with staff routinely to enhance their work performance and resolve work related problems.

Prepare reports on expenses, and outstanding obligations, including ensuring timely, accurate and comprehensive information required for claiming to various forms of state, federal and non-governmental reimbursement.

Assist the Director with ensuring that the year-end rollovers and accruals are set up properly in FMS, and that accrual chargebacks and decreases are done timely.

Collect, classify, evaluate, and analyze reports and other supporting documents submitted by programs

Develop and maintain contract spreadsheets for comparative review of the budget, claim and funding for payment

Prepare fiscal summary reports and analyses. Make recommendation for payment efficiency.

Responsible for the management of the unit in the absence of the supervisor.

Participate with special projects assigned by the Director or senior leadership of the division.

Preferred Skills

We seek candidates with:
5+ yrs experience in financial management including progressive supervisory and managerial responsibility; strong background in accounting is essential; public sector financial management experience (in particular City government experience).

Familiarity with FMS and PASSPort system preferred.

Excellent leadership, organization and communication skills.

Familiarity with accounting practices and DOHMH payment and accrual systems and an understanding of the City's financial management systems and tools

High degree of proficiency in Excel (power user), Word, and PowerPoint. must be detail-oriented, accurate, and possess good interpretive skills.

Demonstrate initiative and good verbal skills.

Must be responsive; possess effective people skills; and have the ability to work with employees at all levels.

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

ADMINISTRATIVE ACCOUNTANT (NON - 1000B

1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or

2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.