Payroll Specialist

Skyline is Building Better Together

Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois.  Skyline is a 100% employee-owned, award-winning General Contractor, with an award-winning CEO at the helm. We believe that we are “building better together.” 

• The Payroll Specialist is one of Skyline’s critical roles in the accounting department with responsibilities in managing our growing weekly payroll while also partnering with a world class accounting team.

• Manage workflow to ensure all the weekly payroll transactions are processed accurately and timely.
• Verify and monitor various withholdings, ensuring timely deductions as well as payment to each appropriate payee each week in conjunction with payroll provider.
• Reconcile payroll postings to ensure consistency between ADP Workforce and Sage 300.
• Provide reports and submit information to support third party audits (unions, workers comp, qualified plans, etc.).
• Partner with Accounting team regarding payroll cash management and bank reconciliations.
• Serve as contact for payroll questions and requests.
• Stay current on the payroll processing system and payroll reporting requirements.
• Work with payroll application technical support to troubleshoot problems.
• Process final checks and garnishment calculations and compliance in conjunction with payroll provider.
• Distribute accurate and timely year-end reporting as necessary (W-2, W-2c, etc.).
• Ensure employees weekly timecards are submitted by designated due dates.
• Collect, review, and reconcile timecards for accuracy.
• Review payroll reports for discrepancies and find solutions.
• Additional support for payroll and accounting as assigned.

• Must understand payroll tools:  ADP Workforce, with knowledge of Timberline/Sage 300 Construction preferred.
• Intermediate knowledge of Microsoft Office software, in particular Excel (pivot tables and V-Look ups), Outlook, Teams.
• Knowledge of California and multi-State Wage and Hour laws.
• Union payroll and Union reporting experience a plus.
• Experience with Workers Compensation and 401k audits.
• Strong organizational and time management skills, with attention to detail.
• Strong work ethic, with sense of discretion and integrity, is a self-motivated and ability to work independently.
• Superior communication skills and an ability to handle sensitive and confidential information with discretion.
• Strong Verbal communication and telephone skills with a strong customer service mentality.
• Flexible in your approach and have the ability to work in a sensitive manner to ensure confidentiality.
• High school diploma or GED required. College degree preferred.
• 5-7 years experience in a professional office setting with one year in human resources or payroll department preferred.

• Work location: San Francisco or San Jose Skyline offices

• Employee Stock Ownership Plan (ESOP)  
• Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.  
• Dental Insurance  
• Vision Insurance  
• 401K Plan Matching  
• Unlimited PTO  
• Life Insurance  
• Flexible Spending Account (FSA)  
• Gym reimbursement program  
• Ability to enroll in various voluntary benefits ( Pet Insurance, Identity Theft Protection, Legal Assistance and more.)