Office Manager – Bronx Borough Engineering

Traffic Control & Engineering is seeking to hire a highly skilled Office Manager to oversee the daily administrative and operational activities of the Bronx Borough Engineering Office. Operating under general direction with broad discretion for independent initiative and judgment, this role entails highly responsible work in supervising, planning, implementing, coordinating, monitoring, and evaluating community development programs. Responsibilities include, but are not limited to, compiling overtime and travel log reports; overseeing absence control calendars and reports for all staff, including those at the Bronx Sign Shop; and assisting the Borough Engineer and Deputy with community projects as required. The role also encompasses fiscal duties for both the Bronx Borough Office and Sign Shop, such as managing the OTPS Budget, procuring office supplies, tools, and equipment, and maintaining comprehensive inventory records. Furthermore, the Office Manager will handle drafting and managing correspondence for the Borough Engineer and Bronx Borough Commissioner, overseeing updates and closures in the Agency Response Tracking System (ARTS), processing Freedom of Information Law requests, monitoring the Siebel 311 system for complaints, managing data entry into the Borough Engineering Tracking System (BETS), vehicle coordination, scheduling meetings, and maintaining, organizing, and retrieving case files.

Traffic Control & Engineering is responsible for administration, engineering and operations related to the installation, manufacturing, maintenance and removal of signs, flexible bollards, moveable barriers, in-house traffic sign production and other traffic control devices. The office draws on the expertise and talents of engineers, sign designers, planners, inspectors, IT experts, analysts and others to help the agency achieve Vision Zero and other city goals.

The Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. Transportation Planning and Management (TPM) is responsible for the safe, efficient and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists.

Preferred Skills
The candidate should possess computer skills as duties include engaging in data entry, preparation of relevant forms, reports, logs and correspondence, and may recommend methods and means to improve operations. The ideal candidate should be detailed oriented, accurate and a capable team player, plus have a positive attitude and possess excellent oral and written communication skills.

Work Location: 1400 Williamsbridge Road, Bronx

Hours/Shift: 35 Hours / To Be Determined

To Apply
All resumes are to be submitted electronically using one of the following methods:
Current employees please log on into Employee Self Service at https://hrb.nycaps.nycnet and follow the Careers Link and search for Job ID #690986
All other applicants, go to www.nyc.gov/careers/search and search for Job ID #690986
No phone calls, faxes or personal inquiries permitted.
Only applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.