USA and Canada Payroll & HR Administrator - Remote (Part Time)

At COBS Bread, we are committed to top-quality products and the professional growth of our team. This ensures our customers have excellent experiences. As the leading global retail bakery chain, we are expanding and seek driven individuals ready to tackle new challenges and grow with us. Join us to help drive our expansion across the US and be part of a dynamic organization focused on excellence, innovation, and customer satisfaction.

Canada and USA Payroll & HR Administrator – Remote (Part Time)

Reports to: Financial Controller, Canada

Location: Connecticut or New York

Hourly rate: $34-$36/hr depending on experience

Part Time: 0.8 FTE approximately 4 days a week 

COBS Bread is looking for an organized and adaptable self-starter to fill the role of a Part Time Payroll and HR Administrator working approximately 32 hours a weekin a remote capacity. This role will be responsible for managing full-cycle payroll for US and Canada, including general ledger posting, assisting in month-end reporting, and preparation of statutory reporting requirements, and assistance with Human Resources administration such as group benefits coordination and recruitment. 

Key responsibilities include

• Accurate and timely processing of payroll on a weekly basis for hourly bakery employees and bi-weekly basis for salaried corporate employees
• Manage the processing of off-cycle pay and terminations, prepare ROEs and facilitate the
• Recording regular payroll entries in the general ledger 
• Monthly reconciliation of all payroll accounts including Workers Comp premiums, health benefits, group retirement savings programs like 401k and RRSPs, and paid leave accruals
• Preparing salary and other payroll data for use in corporate budgeting and forecasting 
• Perform year-end balancing/adjustments, tax slips production, and annual filings.
• Monthly and quarterly remittances for both countries –including, but not limited to, SUI, federal and state taxes, Employer Health Tax, Workers Compensation levies, etc.
• Timely calculation and remittance of monthly and quarterly Workers Compensation Premiums, and other compensation requirements 
• Attending to other government inquiries or account matters, and staying up to date with state and provincial requirements
• Managing USA and Canada employee benefits programs such as producing eligibility reports, coordinating enrollment, terminations and billing with service providers
• Assist in Human Resources administration, such as conducting candidate interviews, producing annual compensation statements, and franchisee wage reports
• Other duties as assigned

What You Bring to the Table

• Payroll Certification  
• Experience in processing Canada and USA payroll for minimum 250 employees

• Skilled proficiency in management of large payroll system, experience in PayWorks, ADP or Push Operations is an asset
• 2+ years payroll processing and benefits administration experience 
• 2+ years of general ledger accounting experience, preferably in relation to accounting for payroll activities 
• Experience in statutory reporting and remittances across multiple states and provinces
• Knowledge of Canada and US employment regulations and requirements
• Advanced Microsoft Excel skills with the ability to prepare ad hoc reports
• Intermediate Microsoft Word skills
• Able to handle confidential information in an ethical and professional manner
• Excellent problem-solving skills and a high level of attention to detail and accuracy
• Ability to handle and prioritize multiple tasks and meet deadlines
• Able to effectively communicate both verbally and in writing
• All candidates must reside in either Connecticut or New York State

What’s in it for You 

• Competitive salary - $34-$36/hr depending on experience
• Flexible hours
• Eligibility for Health Care Benefits, Dental, Life Insurance and Long-Term Disability
• An open, ‘continuous learning’ environment where professional development and career progression is encouraged 
• Work within a dynamic, driven, high-achieving, close-knit and fun-loving team 
• High level of autonomy and responsibility 

While we thank you for your interest, only those selected for interviews will be contacted.

About COBS Bread 

With over 180 locations, COBS Bread serves fresh and delightful baked goods to communities across Canada and the USA every day. Any unsold items are donated daily to various local charities and food banks. The company's success can be attributed to the quality of our product, the development of our people, and our warm and friendly customer service.

COBS Bread is part of Bakers Delight – Established in 1980 operating as Bakers Delight in Australia and New Zealand, and since 2003 as COBS Bread in Canada and now the USA. Together we have grown to more than 800 bakeries across Australia, New Zealand, Canada and the USA. The entire network employs over 15,000 people, serving more than 2.1 million customers each week.

At COBS Bread, we believe in creating a positive impact through our core values—MAGIC. Our commitment to Morale, Adaptability, Growth, Integrity, and Collaboration drives everything we do, ensuring that our team thrives in a supportive and dynamic environment.

Accessibility 

Accommodation is available upon request for applicants and employees with disabilities. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially. 

We are an equal-opportunity employer and value diversity at our company.