🏖️Executive Assistant/Marketing Specialist - Job Code: 36969034261

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

VA Role:  Executive Assistant/Marketing Specialist

VA Rate: $8-9

Availability: 40 hours/week

Time Zone: Within PDT business hours

==================================================

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Application Tips – Set Yourself Up for Success!

🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.

🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!

🔹 Applying for a Specific Job? Be sure to include the job code in your application.

🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.

⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.

Experience Needed:

-Scheduling & Calendar Management

-Coordinate meetings across multiple time zones with founders, LPs, and internal stakeholders.

-Use scheduling tools (e.g., Google Calendar) to automate and manage availability.

-Proactively resolve conflicts and anticipate upcoming deadlines or events.

-Inbox Management & Automation

-Triage and prioritize emails using smart rules and filters.

-Draft, respond to, or delegate emails where appropriate.

-Use tools like for email efficiency.

-Build and maintain email and SMS automation sequences for investor and founder outreach.

-Expense Management & Reporting

-Track firm and partner expenses.

-Reconcile receipts and generate monthly reports for finance teams.

-Ensure timely reimbursements and credit card tracking.

-Lead Enrichment & CRM Updates

-Research and enrich founder/investor data using LinkedIn, Crunchbase, PitchBook, Aumni, and SignalRank.

-Maintain and update CRM platforms (e.g., Affinity) with accurate and current data.

-Tag, segment, and prioritize leads for targeted follow-up and campaign tracking.

-Ensure timely updates to investment profiles and contact activity across key platforms.

-Social Media & Digital Presence

-Manage LinkedIn and Twitter accounts for the firm and key partners.

-Schedule thought leadership posts, monitor engagement, and manage DMs.

-Coordinate with design or content teams (as needed) for branded materials.

-LinkedIn & Outreach Automation

-Set up and manage LinkedIn automation tools to build founder pipelines or investor interest.

-Monitor response rates and tweak campaigns for performance.

Good to have:

-Experience with startup ecosystems and early-stage venture capital workflows.

-Familiarity with portfolio reporting or LP communications.

-Comfortable with basic data analysis and reporting dashboards

Non-negotiable Requirements:

-Mastery of scheduling, calendar, and communication tools.

-Familiarity with automation platforms like Zapier, Airtable, Notion, Slack, HubSpot, Lemlist, etc.

-Strong written and verbal communication skills.

-High level of discretion, reliability, and responsiveness.

Industry/Tools Experience:

-Zapier, Airtable, Notion, Slack, HubSpot, Lemlist, etc

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.