Executive Assistant

Thanks for stopping by! We’re Doctor Care Anywhere: a leading digital platform, with a clear vision to be the primary care provider of choice for digital healthcare – and that all starts with our brilliant team.

We are the UK’s largest private provider of telehealth services. We work with insurers, healthcare providers and corporate customers to provide healthcare services to more than 2 million patients every year. From doctors and designers to software developers and marketers – we’re proud of our people, who love working together to enhance patient experiences for the better. It’s why every year, we help over 2 million people speak to a GP or ACP by video or phone, anywhere in the world.

Our story started back in 2013, and as we continue to grow, we’re looking for the very best talent to help us achieve our ambitious goals. If you’re highly motivated and would love to work with us as we continue to grow, then we would love to hear from you

Your new role: We are looking for a highly organised, self-driven and detail-oriented Executive Team Assistant to support, assist and coordinate the Executive Leaderships Teams diary and administrative activities.  They will enable executive team effectiveness through anticipating needs of the team and the business and coordinating activities well. 

They will play a key role Is creating and developing collateral for the ELT to use internally and externally, working collaboratively with internal teams. They will excel on creating a welcoming and aesthetically pleasing environment to bring the teams in to collaborate and ensuing its fit for purpose.  

The successful candidate will need excellent business acumen, common sense and a real appetite to get involved in the running of the business and will be expected to gain a good understanding of the business functions and help with projects and any issues as they occur.     

This position is hybrid, requiring occasional travel to the London office, approximately 2-3 days per week.

Application Deadline: Friday 31st January Midday. (This application may close earlier than stated deadline if we receive a satisfactory number of suitable candidates)

Salary: £30,000 per annum

Key accountabilities/ responsibilities: 
(Ongoing, longer-term) 

• Advanced organisation and prioritisation of diaries & travel, with flexibility for last minute changes according to business needs. 

• Support the Executive Leadership Team and Non-Executive Directors and their assistants coordinating Board and Committee meetings. 

• Organising off-site events (off-site team meetings etc.) 

• Arranging numerous meetings and conference calls across multiple time zones. 

• Draft documents and correspondence on behalf of the CEO / ELT and to format documents, such as letters and presentations as required. 

• Prepare high quality documents including reports, correspondence, presentations materials and other audio-visual materials, gathering appropriate data and information and meeting set deadlines 

• Administrative responsibilities including maintenance of meeting notes, contacts and general administration. 

• Minute committees and executive meetings. 

• Support with office management and Health & Safety activities. 

• Any other activities as required by the CEO & ELT 

Key attributes/ “person spec” 

Essential 

• Able to work on several initiatives/projects at the same time and prioritise effectively  

• Good written and verbal communication skills  

• Good general business acumen  

• Ability to build strong working relationships with peers and stakeholders  

• Creative, proactive and eager to learn 

• Highly organised and efficient with tasks 

• Confident, discreet and professional 

• The ability to manage multiple schedules accurately 

• Team player - able to work seamlessly with others 

Health and Safety 

• You have a duty of take care of your own health and safety and that of others who may be affected by your actions at work.  

• You must co-operate with the company and co-workers to help everyone meet their legal requirements. 

We understand the importance of good health and happiness for our patients and our team is just the same. You should expect to be as supported and valued being a member of our team and have the freedom to make the most of your role and career with us! When you’re part of the team you will have access to:

• 🩺 Private Medical Insurance: We've got you covered including Opticians & Dental appointments!
• 👩‍⚕️ Doctor Care Anywhere subscription: For you and 5 of your family and friends, Get ready to enjoy health consultations on the go!
• 🏝️ 25 Days Holiday + Bank Holidays (FTE): You've earned it! Enjoy time off to recharge, explore, and make incredible memories.
• 🎁 Birthday Day Off: Go and celebrate however you like!
• 🧘‍♂️ Buy' up to 5 days of additional annual leave (FTE) as part of our focus on health and wellbeing
• 🌳 Company Pension scheme planting a money tree for your future
• 🌈 Charity Days: Join us in giving back to the community! We're all about making a difference together.
• 👶 Enhanced Maternity and Paternity Pay: Extra support during this special time.
• 🚴 Bike2Work Scheme: We love an eco-friendly commute!
• 🏡 UK Remote Working: Work where you're comfortable.
• 🚀 Development Opportunities: Get ready to grow, learn, and make strides in your career!

Doctor Care Anywhere is committed to safeguarding and promoting the welfare of its patients and expects all Colleagues to share this commitment. This post is subject to satisfactory DBS and reference checks.